How to make Expenditures from UW Foundation Accounts
1. Procedure for making expenditures from University Accounts using Foundation Funds:
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Transfer money from the appropriate UW Foundation accounts to a new or existing Fund 133 account at the University
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Request that the UW Foundation withdraw money from appropriate funds and make a check payable to the Board of Regents of the University of Wisconsin System.
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The UW Foundation will return a check to the requestor.
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Transmit this check to Research and Sponsored Programs along with an Extramural Support Transmittal Form found at http://www.rsp.wisc.edu/forms/tform.html
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Make your expenditure from the Fund 133 account following University procedures described at http://www.bussvc.wisc.edu/purch/purch101.html
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Such money should be transferred prior to making the expenditure from the Fund 133 account.
2. Procedure for making expenditures directly from Foundation Funds:
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Determine that making the expenditure directly from the UW Foundation is appropriate.
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To the maximum extent possible, University expenditures are to be made from University Accounts using procedure 1 above.
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Only those expenditures which are necessary to support ongoing programs where the expenditure is not allowed by University or State regulations and where you feel comfortable explaining the reasonableness of the expenditure if it is challenged in the press or in public, should be made directly from the Foundation. See the last section of http://www.rsp.wisc.edu/policies/uwfoundation.html for examples of typically appropriate and typically inappropriate transactions.
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Make the request of the UW Foundation by filling out the form located at http://www.uwfoundation.wisc.edu/giftdeposit and routing that form and all documentation through your Dean or Director's office for approval.
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Remember that documentation of these transactions is considered a public record.
For more complete information about the relationship of the UW Foundation and the University see http://www.rsp.wisc.edu/policies/uwfoundation.html