Earnings Statement
Who should I contact if I have a question regarding my Earnings Statement?
If the question is regarding access to the My UW-Madison portal, contact the DoIT help desk at 264-4357 or help@doit.wisc.edu. If the question pertains to the contents or existence of an Earnings Statement, contact your payroll office.
How can I request alternate formats of my Earnings Statements?
Earning statements are available in alternate format for individuals with disabilities by sending an email message to Benefits@bussvc.wisc.edu.
How long will my Earnings Statements be available in the My UW-Madison portal for current employees?
Individual earnings statements will be available for at least 18 months.
Who has access to view their Earnings Statements in the My UW-Madison portal?
Access to these documents after employment depends on your authorization to the My UW-Madison portal.
How do I request to discontinue the automatic printing of my hardcopy Earnings Statement?
At this time individual requests cannot be honored.
How secure is the information displayed in the My UW-Madison portal?
The earnings statement data is not accessible from Internet applications outside the My UW-Madison portal. Access to the My UW-Madison portal is secured according to the best practices for web security - the NetID and password are conveyed using Secure Socket Layer (SSL) technology and the password is encrypted before transmission over the Internet. After typing your NetID and your password (which is encrypted on the login page and shows up only as dots or asterisks) at the login page of the My UW-Madison portal http://my.wisc.edu/portal and hitting 'login', the user is automatically directed to a secure login processing page. The NetID and password are not stored on the login page of the My UW-Madison portal but are passed through to the secure page and authentication is checked to ensure the NetID and password are valid. Additional information about My UW-Madison, including its security, can be found by clicking the 'About My UW-Madison' link on the login page. The largest threat to the security of the data comes from users voluntarily sharing their NetID and password with others.
Does the Freedom of Information Act apply to information in the My UW-Madison portal?
Data associated with your individual employee record is accessible only by you. The same standards for the Freedom of Information Act that apply to data printed on paper also apply to data in the My UW-Madison portal.
Will corrections or adjustments to my pay record be displayed?
No. Earnings Statements represent a snapshot in time immediately following the calculation of a scheduled payroll.
When will my Earnings Statement be posted to the My UW-Madison portal?
They will be posted a minimum of three days before the pay date.
Printing Your Earnings Statement
These instructions apply to the Internet Explorer browser. If you are using a different browser, the instructions may be different.
To print your Earnings Statement:
- Return to the Earnings Statement page you wish to print
- Click on the FILE menu
- Choose PRINT from the drop down list
- Click on the PAGE button and type a "2" in the related field
- Press the PRINT button in the lower right-hand corner
If you do not limit your print job to just page 2 or you choose the print button at the top of the My UW-Madison portal page, you will most likely get additional print output.