How to Complete the Tuition Remission Authorization Form & Submit Data

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Complete the spreadsheet attached to this website for the specific term you are submitting (fall, spring, summer) under "Fellowships" or "All Other Remissions", keeping the following in mind:

1. If the remission you’re submitting is a fellowship, it must be entered on a "Fellowships" form. All other types of remissions are to be entered on an "All Other Remissions" form.
2. Complete a separate form for each term. Do not mix terms. Only students authorized for fall should be entered and submitted on the authorization form for fall. If the same student will be authorized for spring, a separate authorization form for spring should be submitted prior to the start of the spring term.
3. For "Department Name," list the name of the department authorizing the remissions.
4. For "Contact Person’s Name," "Phone Number," and "Email," list whom we can contact for any questions pertaining to the authorization form submitted. All persons named will be added to our email contact list. If you submit more than one name, the first person listed will be considered the main contact.
5. The "TERM" field is filled in using the following pattern:

   Semester	Excel Spreadsheet Term
   Fall, 2008	1092
   Spring, 2009	1094
   Summer, 2009	1096
   Fall, 2009	1102
   Spring, 2010	1104
   Summer, 2010	1106

   
   
6. For "Student name", the name you enter on the form should match the student’s name in ISIS.
7. For "Campus ID, Empl ID –or- SSN (Ntl ID)," one of the three identifiers needs to be entered for each student.
8. If you would like to remove/cancel a student’s remission:
   • It is the department’s responsibility to notify a student that their remission has been cancelled and that they are now responsible to pay their tuition and fees.
   • Use the authorization form for the correct term (fall, spring, summer) to cancel a student. Do not mix authorizations with cancellations on the same form; submit a separate form for cancellations only.
     Complete the form for cancellations using the same instructions in 1-7 above.
   
   
9. If you would like to add a remission that was not on the original list:
   • Send a separate form containing only new names.
   • When you name this file, follow the instructions in 11 below. For the description, use "RemAdd2" to identify that it’s the second list you’re sending.
   
   
10. If you would like to change a remission that was on the original list:
    • Send a separate form with instructions in the "enter special instructions and comments" box.
    
    
11. You must save a copy of the authorization form on your local drive. When deciding on a name for the form, make reference to your department in the file name plus the description "RemAdd", "RemCancel", or "RemChange."
12. Refer to the Instructions for Uploading the Form available on this website, and submit the file using the Bursar's Office Secure Website. If you have uploaded the form successfully, you will receive a confirmation email with a file number. Please save this number because we will need it to locate your remissions authorization should you call our office with a question about a student on the form you submitted.
    
    NOTE: All fellowships must be sent to Linda Scholl at lmscholl@grad.wisc.edu and if approved, Linda will upload fellowship forms to the Bursar’s secure website.

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