How to Complete the Internal Third Party Authorization Form & Submit Data

Complete the spreadsheet attached to this website for the specific term you are submitting (fall, spring, summer), keeping the following in mind:

1. Submit a separate form for fall authorizations and a separate form for spring authorizations. Do not mix terms. A new "Internal Third Party Authorization" form must be submitted for each semester (including summer semester).
   
   
2. For "Department Name," refer to your last third party invoice. The Department name listed on the authorization form you are submitting must match the name of the Department to be invoiced.
   
   
3. The "Billing Address" is where the invoice will be sent. If the authorization form you are using does not have a line for billing address, you are using an old form. Please fill out the spreadsheet attached to this website for the term you are submitting.
   
   
4. For "Contact Person’s Name," "Phone Number," and "Email," list whom we can contact for any questions pertaining to the authorization form submitted as well as the invoice. If you submit more than one contact name, the first person listed will be considered the main contact. The third party tuition invoice will be forwarded to the main contact for payment.
   
   
5. The "TERM" field should be filled out using the following pattern:
   
   

   Semester	Excel Spreadsheet Term
   Fall, 2012	1132
   Summer, 2012	1126
   Spring, 2012	1124
   Fall, 2011	1122

   
   
6. For "Student name", the name you enter on the form should match the student’s name in ISIS.
   
   
7. For "Campus ID, Empl ID (this is not the student’s payroll id) –or- Ntnl ID (SSN)," one of the three identifiers needs to be entered for each student.
   
   
8. In the column "If NOT paying 100% of Tuition & Fees – List dollar limit/limitations"
   
   Leave this column blank if you ARE paying 100% of Tuition & Fees.
   
   If you are paying LESS than 100% of Tuition & Fees, state your intention; for example:
   • If you are only paying fees, list "fees only."
   • If you are paying the resident tuition and no fees, state "Resident tuition only, no fees."
   • If there is a specific dollar limitation, list it. Example; $150.00.
9. If you would like to remove/cancel a student from a third party contract:
   • It is the department’s responsibility to notify a student that their third party contract has been cancelled and that they are now responsible to pay their tuition and fees.
   • Use the authorization form for the correct term (fall, spring, summer) to cancel a student. Do not mix authorizations with cancellations on the same form; submit a separate form for cancellations only. Complete the form for cancellations using the same instructions in 2-7 above.
   • In the column "If NOT paying 100% of Tuition & Fees – List dollar limit/limitations," enter the reason for the cancellation.
10. You must save a copy of the authorization form on your local drive. When deciding on a name for the form, make reference to your department in the file name and "TPAuth" or "TPCancel."
    
    
11. Refer to the Instructions for Uploading the Forms available on this website, and submit the file using the Bursar's Office Secure Website.
    
    

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