Third Party Sponsor - Tuition & Fee Deferral

When a third party, such as a UW-Madison department, a company, or a governmental agency is paying a portion or all of a student's tuition and fee charges, the charges are deferred from the student's Tuition Account to the third party sponsor's account, and the sponsor is billed for the charges.

Parents, spouses and grandparents paying a student's tuition and fee charges are not considered a Third Party sponsor.

Sponsor's responsibilities:

Sponsors must submit a third party invoice authorization letter or list (on Sponsor’s letterhead) to the Bursar's Office with the following information:

  • Student’s Name
  • Student’s ID Number
  • Duration of Sponsorship (specific timeframe or specific semesters)
  • Amount to be Billed (all tuition and fees or a set dollar amount)
  • Sponsor’s Address (where should the invoice be addressed to)
  • Sponsor’s Contact Information (who can be contacted via email or telephone for payment questions)
  • Special Instructions (for requests that we are able to accommodate)
  • How Payment will be made (by check or wire transfer)

Student's responsibilities:

  • Verify that an authorization letter is on file with the Bursar’s Office and in effect for each affected term of enrollment.
    • If the sponsor's letter of authorization is received before the student’s tuition and fee bill is generated, the amount of charges being deferred to a third party sponsor will be indicated on the student’s tuition and fee bill.

    • To determine if your charges are being deferred to a third party sponsor for payment, log in to , then click Student Center on the Finances tab to view your Tuition Account activity.

  • If the sponsor is not paying the entire tuition and fee cost, the student must pay the remaining balance before the tuition due date in order to avoid a late payment fee.