Details of the Program

1. The department must set up a clearing account through its Dean’s Office or Business Office.
   
   
2. After a clearing account has been established, the department must submit the "Item Type Request Form" (found on this web site) to the Bursar’s Office.
   
   
3. The Bursar’s Office will set up the item types in ISIS for each school and college.
   
   
4. Schools and Colleges will produce a file with a required format.
   Please refer to the instructions on our website for the proper format and naming of the file.
   
   
5. The Schools and Colleges will submit their files and notify the Bursar’s Office.
   Send the Excel spreadsheet to our secured web site. See this website for instructions.
   
   
6. The Bursar’s Office will run programs in ISIS to: validate the student ID, place a refund hold on students with active financial aid and apply the scholarship to the student accounts.
   
   
7. The Bursar’s Office will reconcile the total amount posted in ISIS against the total amount in the original file.
   
   NOTE: If there are any discrepancies between the two amounts, this indicates that the system found records in the original departmental file that did not pass the edits. The particular transactions with errors will not be posted to ISIS. These errors will be reported to the School and College and OSFS coordinators. School and College coordinators need to correct the errors and send them back to the Bursar’s Office using the file format and submission process described above.
   
   
8. OSFS will run programs in ISIS to identify and adjust the financial aid and remove the refund hold once the adjustment is completed.
   
   
9. All transactions posted to ISIS on a daily basis will be placed in a table. On a weekly basis, a Journal file containing information about the scholarship payments and the associated accounting string will be created and provided to SFS . The Journal upload process will create a credit transaction to the generic account and debit transactions on the specific accounts.
   
   
10. The Bursar's Office will validate the accounting string and post the detail transactions to SFS and interface with WISDM.
    
    NOTE: If there are any funding string errors found by the Bursar's Office, the School and College coordinators will be notified by the Bursar's Office staff. The corrections can be done outside of the process.