Important Facts


  1. There is a possibility that other aid might be adjusted when scholarships are applied. Scholarships posted to student accounts with active financial aid will not be refunded until the Financial Aid Office has a chance to review the student’s aid and repackage it per federal regulations. After verification, students with credit balances will receive a refund.
  2. If a student fails to enroll after the scholarship is posted in SIS, then:

    • Our refund process will place a refund hold on the SIS Student Account.
    • The scholarship payment will be reversed from SIS Student Account.
    • The department will be notified.
    • The amount of the scholarship will be transferred back to the fund associated with the item type (clearing account).
    • The department will see the transfer as a credit transaction to the generic/clearing fund in WISDM.
    • The department must reconcile the returned scholarships against their specific scholarship funds.
    • If necessary, the department needs to do a cost transfer to move the credit from the clearing account back to the original scholarship fund.
  3. International students (Non-Resident Alien) must have taxes deducted from their scholarships. Consequently, these scholarships should be processed through payroll and not by the Bursar’s Office. Please refer to the Accounting Services website for more information: Scholarship Payments to NRAs.
  4. Before uploading your scholarship file, please verify the following information:

    • Verifying citizenship: International students (Non-Resident Alien) must have taxes deducted from their scholarships. Consequently, these scholarships need to be processed through payroll and not by the Bursar’s Office.
    • Validating all fundings: Please make sure the combination of fund, account code, program code, department, and project are valid for processing via JET. You can perform this test in WISDM at the path below: Main Menu—>Other—>Funding Validation/Inquiry.
    • Verifying enrollment: Students must be enrolled in order to receive a scholarship.