Loans/Grants/Scholarship Disbursement
Tuition Account Refunds

Visit the Office of Student Financial Aid for financial aid eligibility, application, and award information at:

All financial aid, (loans, grants and scholarships), is applied to the student tuition account to pay tuition only; financial aid does not apply to pay housing charges.

  • Private scholarship checks: Most organizations mail scholarship checks directly to the Bursar’s Office.
    • Deliver checks you receive to the Bursar’s Office with any documents that came with the check.
    • Write student name, campus ID, scholarship on the check.
  • UW-Madison based scholarship awards: The department submits scholarship awards directly to the Bursar’s Office.
  • Loans and Grants: Begin applying to student tuition accounts the week before the term starts.

If there are remaining funds after tuition is paid, a refund is issued to the student.

  • A refund can be used to pay housing, buy books, or for other costs of education.
    Exception: A check is mailed to the parent if remaining funds are from a Parent PLUS loan – unless the box authorizing the refund to the student is checked on the loan application. More refund information is at: Tuition Account Refunds page

Paper Loan Checks: The majority of loans are received electronically. If the Bursar's Office receives a paper loan check payable to the student, the student is contacted by e-mail to stop by the Bursar's Office to endorse the check before it can be applied to the tuition account.

  • If unable to come to the Bursar's Office to sign a check, contact the Bursar's Office to make endorsement and tuition payment arrangements.

Short Term Loans – Paid with Financial Aid:

Perkins, Federal Health Profession, and Institutional Loans

Scholarships from a UW-Madison Department

Scholarships from an EXTERNAL organization

Submit forms, checks, questions to:

The University of Wisconsin - Madison
Bursar's Office
333 East Campus Mall #10501
Madison, WI 53715-1383
Phone: 608-262-3611 (Open until 4:30 PM)
Fax: 608-265-3201

Cashier hours:
Monday through Friday 8:00 AM to 4:00 PM
(Wednesdays open at 9:15)