Car Rentals - Out of state
National Car Rental Contract Promotions and FAQ's
Travel Authorization and Tax Exemption Letter
|
U.S. Rates |
Model Types |
||
|
Daily |
Weekly |
Monthly |
(Sample--Varies by Location) |
Class |
|
|
|
|
Subcompact |
$37.50 |
$225.00 |
$900.00 |
Cobalt |
Compact |
38.50 |
231.00 |
924.00 |
Cobalt |
Mid-Size |
39.50 |
237.00 |
948.00 |
G6, Vibe |
Full-Size* (2-door) |
42.50 |
252.00 |
1,020.00 |
Monte Carlo |
Full-Size* (4-door) |
43.50 |
258.00 |
1,044.00 |
Impala, LaCrosse, HHR, Malibu |
Premium* |
51.50 |
309.00 |
1,236.00 |
LeSabre, Lucerne |
Luxury* |
58.50 |
351.00 |
1,404.00 |
Cadillac DTS, Escalade |
Minivan * |
69.50 |
417.00 |
1,668.00 |
Montana, Uplander |
15 Passenger Van* |
79.50 |
477.00 |
1,908.00 |
Express or similar |
*Reimbursement for rentals of these categories of vehicles requires written documentation justifying the additional cost.
NOTE: STATE OF WI, BIG TEN CONTRACT RATES, AND OTHER DISCOUNTS ARE NOT AVAILABLE DURING WEEKENDS (FRIDAY-SUNDAY) IN NEW YORK CITY/MANHATTAN, INCLUDING THE AIRPORTS OF JFK AND LGA.
Corporate Daily Rates include unlimited mileage (exception: all van rates include 150 miles/day, 825/week, then $0.30/mile). Corporate Daily Rates apply to rental transactions originating and terminating within the same rental zone (local rentals).
The One-Way Daily rates below apply to rental transactions originating and terminating at locations within different rental zones (one-way rentals). No drop charge or per-mile charge will be applied to authorized one-way rentals for car classes ECAR, CCAR, ICAR, SCAR, and FCAR. The Corporate Daily Rate plus a per-mile charge of $0.30 applies to all miles driven for all one-way rentals of car classes PCAR, LCAR, MVAR, and SFAR.
One-Way Daily
ECAR |
Sub-Compact |
$79.00 |
CCAR |
Compact |
$79.00 |
ICAR |
Midsize |
$79.00 |
SCAR |
Full-Size 2-dr. |
$79.00 |
FCAR |
Full-Size 4-dr. |
$79.00 |
Under National's "Best Rate" plan, UW employees are often given lower promotional or special rates. Certain U.S. locations outside of National top 100 airport locations may impose an additional surcharge not to exceed $6.00 per day. All U.S. locations will apply up to a 20% discount to the National Business Rate (NBR) for vehicle classes not specified above. Tour package rates and promotional rates will not receive this discount. Reservations for rentals in certain U.S. cities during special events, major holidays, and peak demand periods may require a guarantee.
In the United States, Big 10 eligible renters are entitled to a maximum discount of up to 10 percent (10%) which will be applied to the daily, weekend, weekly, monthly and holiday promotional rates as they exist at the time of reservation. Such promotional rate discounts are not applied to the rates listed above.
Corporate Discount #'s:
State Contract: 5004463 (For UW faculty and staff business rentals; rentals must comply with State's Fleet Driver and Management Policies and Procedures Manual )
Big 10 Contract: 5766241 (Big Ten Contract, for use with other rentals; see additional instructions in "Eligible Renters" section)
Reservations:
Website Reservations (receive an additional $2.00 per day discount for booking online.) Must use corporate discount ID # or an eligible Emerald Club ID # containing corporate discount ID #. Please NOTE: National's website defaults to a mid-size vehicle. You will need to change the car class after you have selected a pick-up and return location.
By Phone:
For US and Canada : 1-800-CAR-RENT (1-800-227-7368)
For Other Countries: 1-800-227-3876
Payment:
A credit/corporate card or purchasing card which shows the renter's name is required at the time of rental to obtain the vehicle. However, a debit card may be used for payment upon completion of the rental.
Surcharge Cities:
$3/Day - Chicago, Denver, Detroit, Dallas, Houston, Cincinnati, Cleveland, Kansas City, New Orleans, Portland, OR
$6/Day - Hartford, CT; Pittsburgh, Baltimore, Washington DC
$10/Day - Boston, Philadelphia, Puerto Rico
$18/day - New York, New Jersey & Connecticut Metro Areas, Newark Airport
$21/Day - Manhattan, JFK & LaGuardia Airports. For rentals commencing in Manhattan all day Friday through 12:59 pm Sunday, and for rentals commencing at JFK and LaGuardia airports between the hours of 1:00 pm Friday through 12:59 pm Sunday, current published rates less a discount will apply.
Insurance Coverage:
Domestic (United States) rentals under the booking code include loss and damage to the vehicle and liability insurance of $100,000 each person bodily injury, $300,000 bodily injury each accident and $25,000 for property damage, combined single limit, provided the UW ID number is in the reservation and the renter and any additional authorized driver have complied with the terms of the rental agreement. Rentals in MOST foreign countries include collision protection and theft insurance (where applicable) and the minimum required amount of third-party liability protection as determined by the applicable laws of each country/province. For more information on international insurance coverages, click here.
Please note that in the case of loss or damage to the vehicle, some countries will require a deductible be paid, even though collision and theft coverage may be included in the rate. Please confirm, at time of reservation, that the car type and rate selected is a UW contract specified vehicle type and that the rate includes collision and theft protection. Please also inquire at the time of reservation, what, if any, the deductible amount will be and whether or not a product is available to purchase, that will waive the deductible amount.
In those countries that do not include the collision/theft insurance in the rate, Collision Damage Waiver and Theft Protection should be purchased unless the rental is charged to the US Bank Travel Card which contains that insurance coverage. Please check with National's International Reservation desk at 1-800-CAR-EUROPE to determine if collision and theft insurance is included.
Other optional coverages, are not reimbursable expenses and are not included in our contract.
Special One-Way Rental Rates:
Milwaukee to/from Madison
|
Daily |
Weekly |
Subcompact, Compact, Midsize |
$45.00 |
$247.50 |
Fullsize (2-door or 4-door) |
$47.00 |
$258.50 |
Unlimited Mileage, No Drop Off Charge |
|
|
One Way Rentals, Lansing to/from Detroit or Grand Rapids
Economy, Compact, Midsize, Fullsize (2-door or 4-door) - $41.00 per day, unlimited mileage.
Special City Pairs
The following rates include unlimited mileage and no drop charges for rentals in the cities listed below. Applicable surcharges (see surcharge cities above) will apply.
|
Daily |
Weekly |
Economy, Compact, Midsize, Fullsize 2- and 4- door |
$57.00 |
$313.50 |
Champaign to/from Chicago
Cedar Rapids to/from Moline
Chicago to/from Madison
Cedar Rapids to/from Des Moines
State College to/from Washington, DC (includes Dulles, Reagan National, and Baltimore)
JFK Airport, LaGuardia Airport, Manhattan, Newark Airport to/from State College, PA
Champaign to/from Indianapolis
Indianapolis to/from Bloomington
Champaign to/from St. Louis
Chicago to/from Cedar Rapids
St. Louis to/from Cedar Rapids
Lafayette to/from Indianapolis
Lafayette to/from Chicago
SPECIAL SHUTTLE RATES - PRICE SCHEDULE
| Vehicle: (Class) | State College to/from Philadelphia | State College to/from Pittsburgh |
|---|---|---|
Sub-compact |
$78.00 |
$88.00 |
Compact |
$78.00 |
$88.00 |
Mid-size |
$79.00 |
$89.00 |
Full-size 2-door |
$82.00 |
$93.00 |
Full-size 4-door |
$82.00 |
$93.00 |
*Includes Dulles, Reagan National and Baltimore
All One-Day Rentals: - A $3.00 surcharge will be applied to the corporate daily rate for all one-day rentals commencing on a Tuesday or Wednesday.
Eligible Renters: Faculty and staff of the UW (interview candidates, graduate students**, consultants***, and contractors****.
**Graduate Student: A student on the University payroll who requires a rental vehicle for University related business and has obtained authorization from a faculty or staff member who is in a supervisory role.
The program is extended to graduate students for business rentals only. Graduate students identified at time of rental will need to provide a letter or a Tax Exemption/Contract Use Letter stating the purpose of the rental is business related. The letter must be on official University stationery and signed by the graduate student's supervisor.
In addition to the individuals defined herein, Eligible Renters will also include consultants and contractors of member institutions. Consultants and contractors will be extended all rates and conditions of the Agreement as long as the rental is reimbursed in whole or in part by the University. The traveler will be required to carry a Tax Exemption/Contract Use Letter from the University identifying him/her as eligible.
Eligible renters will provide identification and/or evidence of eligibility at the time of rental if so requested by National.
Additional Authorized Drivers: A person other than an authorized driver (see definition above) who signs the rental agreement of a UW employee who rents the vehicle. Additional driver fees will be assessed for such additional authorized drivers.
Young Drivers: - No rentals are available for drivers under 21. Effective November 12, 2007, National will no longer charge an addional fee for renters aged 21-24.
Canadian Rates and Discounts: (For business rentals, rates include loss and damage insurance.)
| Vehicle: SIPP (Class) |
Corporate Dailiy Rates |
|---|---|
| Subcompact | C$48.00 |
| Compact | C$48.00 |
| Mid-size | C$50.00 |
| Full-size 2-door | C$52.00 |
| Full-size 4-door | C$52.00 |
Terms and Conditions:
- Corporate Daily Rates apply to rental transactions originating and terminating at the same National Tilden location (local rental).
Business rentals in designated C-1 locations include unlimited kilometers. Monthly rates include 4,000 km only.
Business rentals in designated C-2 locations include a kilometer allowance which ranges from 50 to 200 kilometers, depending upon the location.
All rentals in designated C-4 locations will be assessed a per kilometer charge for all kilometers driven. Kilometers and excess kilometers will be charged at the National Business Rate (DR01).
All authorized one-way rentals will be charged the Corporate Daily Rate with a drop charge and/or kilometer charge which will be applied to all kilometers driven.
- Airport locations, as noted below, will assess an additional fee for each rental day. Currently these cities include, but are not limited to, the following:
C$10.00 in Wabush - Province of Newfoundland
These cities are subject to change without notice. Any revisions to these city differentials will be made available to the Big Ten upon request.
- Rates are valid at all participating locations in Canada with advanced confirmed reservations, and are subject to the availability of vehicles. Reservations for rentals in certain Canadian cities during special events, major holidays, and peak demand periods may require a guarantee. Tour package rates and seasonal promotional rates may not receive the terms, conditions or discounts as specified in this Agreement.
- Weekly rates are calculated at five and one-half times (5.5x) the daily rate for rentals of twenty-eight through thirty-one consecutive days. The monthly rates are calculated at twenty-four times (24x) the daily rate.
- Standard driver and credit rental qualifications apply. Minimum rental age at most locations is twenty-one (21) for commercial travelers renting vehicles for business purposes. Additional charges of $5.00 per rental day and $35.00 per rental week may apply for drivers under age 25.
- Rates include collision coverage (on business rentals only), but do not include taxes, governmental or airport fees, or optional charges such as refueling service charges, Personal Accident Insurance, Personal Effect Coverage, theft protection or any other optional items or services.
- A C$3.00 surcharge will be applied to the Corporate Daily Rate for all one-day rentals commencing on a Tuesday or a Wednesday.
- National will reduce all Canada Local Rates by $2.00 per day when a reservation is received by National via National's Internet booking engine (http://www.nationalcar.com).
Other International Rates and Discounts: National will afford Eligible Renters with International Flat Rates, which are quoted in local currency. A complete set of rates for National Rental's ( US ) Inc. global system exists in countries throughout Europe, Middle East Africa (EMEA), Latin America and the Carribean (LAC), Asia and the Pacific Basin . Rates are accessible through all reservation systems worldwide.
International discounts are subject to change without notice and may differ wherever local government restrictions limit or prohibit these discounts.
Terms and Conditions:
- International Flat Rates apply for local rentals at National locations. Generally defined as the return of a rental vehicle to a location within the same country of rental.
- For local or inter-country one-way rentals in non-standard or non-specified car groups, a discount of 25% for EMEA, 5% for Japan , and 15% for LAC and the Pacific Basin will apply to the discountable time and mileage rate.
- International Flat Rates include the minimum required amount of liability protection as determined by the applicable laws of each country. The rates also include coverage for damage and/or theft (where applicable). These rates do not include personal accident insurance.
- All renters and additional authorized drivers must have a valid driver's license and must meet the driver age and credit requirements of the country of rental.
- National will reduce contract local rates by $2.00 per day when the reservation is received by National via National's Internet booking engine (http://www.nationalcar.com).