Travel Class/Account Codes
Refer to the Class Code Manual for expanded definitions.
| SFS | Legacy | Description |
| 2101 | 2110* | Employee reportable meal costs not preceded or followed by an overnight stay away from home. The meal reimbursement might be considered nontaxable if the primary purpose for scheduling the meeting over the meal period was to transact UW business and the claimant documents the business purpose as well as the names of those who attended. |
| 2164 | 2115 | Team/Group Travel |
| 2163 | 2116 | Recruiting (Non-Employee Expenses) |
| 2146 | 2125* | Employee Moving Expense & Temporary Lodging Reimbursement refer to Relocation Expenses Fact Sheet for Employees. |
| 2161 | 2151 | Travel - Job Applicant Interview Expenses - The criteria required for reimbursements of applicants interview expenses are located in section XIX of the UW SYSTEM TRAVEL REGULATIONS (F36). You may access this information at the Relocation Expenses Fact Sheet for Employees. Attach the signed prior approval letter to all claims for the applicant. Contact your Dean's office for details regarding prior approval letter. |
| 2162 | 2152 | Non-Employees and Students - Includes all travel expenses incurred by a non-employee or a UW student including those paid directly, all supported by required receipts. For travel expenses of students on payroll (work) status or scholarship payments, use appropriate employee travel codes. |
| 2165 | 2155 | Board Member - Reimbursements of travel costs incurred by statutory authorized board, including any costs paid directly to vendors on their behalf. |
| 2100 | 2172 | Employee In-State Business - In-state business travel costs incurred by State/UW employees, including LTEs, while traveling within the state on regularly assigned duties. Include meal costs incurred while recruiting or hosting an interviewee/candidate. |
| 2105 | 2180 | Recruiting (Employee In-State Business) |
| 2115 | 2182 | Employee In-State Conferences, Conventions, & Training - In-state travel costs and registration fees incurred by State/UW employees, including LTEs, while traveling within the state (including the headquarters city) to attend conferences, conventions, etc. Include travel costs billed to and/or paid directly to the vendor by the UW. |
| 6166 | 2199 | Employee Travel Advance - Single Trip - Used on Request for Travel Advance forms. |
| 2120 | 2272 | Employee Out-of-state Business - Out-of-state business travel costs incurred by State/UW employes, including LTEs, while traveling out-of-state to conduct regularly assigned duties. Include travel costs paid directly to the vendor by the UW. |
| 2125 | 2280 | Recruiting (Employee Out Of State Business) |
| 2130 | 2282 | Employee Out-of-state Conferences, Conventions, & Training - Travel costs and registration fees incurred by State/UW employes, including LTEs, while traveling outside the state to attend conferences, conventions, etc. Include travel costs paid directly to the vendor by the UW. |
| 2126 | 2372 | Employee Foreign Business - Foreign business travel costs incurred by State/UW employes, including LTEs, while traveling outside the U.S., excluding Canada and U.S. Possessions, to conduct regularly assigned duties. |
| 2127 | 2382 | Employee Foreign Conferences, Conventions & Training - Travel costs and registration fees incurred by State/UW employes, including LTEs, while traveling outside the U. S., excluding Canada and U. S. Possessions, to attend conferences, conventions, etc. |
| Note: | Out-of-state travel includes travel to the other 49 states, Canada and U. S. Possessions. | |
| 2184 | 3160 | Training and Development - Job Related Training & Development. |
| 2180 | 3161* | Training and Education - Career Related - Undergraduate Training & Education. |
| 2181 | 3163* | Training and Education - Career Related - Graduate Level Training & Education. |
* SOCIAL SECURITY NUMBER AND HOME ADDRESS ARE REQUIRED FOR TAX REPORTING PURPOSES.