F-1 and J-1 Student Visa Types
Table of Contents
General Information
Students on Practical Training
Students on Campus Employment
Type(s) of Payment Allowed
Students on Practical Training
Students on Campus Employment
Visa Application Process
Length of Stay Allowed
Students on Practical Training
Students on Campus Employment
Special Conditions/Requirements
Required Documents Summary
Forms Required for Payroll Payments (Employees paid through the Human Resource System (HRS)
Salary
Forms Needed for Non-Payroll Payments (Non-employees paid through Accounting Services)
Policy:
Travel Reimbursement
Scholarship or Fellowship
Tax Liability/Withholding:
Social Security
Federal
Salary
State
Salary
Travel Reimbursement
Scholarship and Floowship
General Information
Students on Practical Training
- International students who are enrolled in or have completed a degree program at a US college or university may be eligible for work experience in their field of study. F-1 students may be employed for up to 12 months; J-1 students for up to 18 months, or 36 months in a post-doctoral research position. UW-Madison does not have to file any documents (unless the student attended school here); students must get the authorization through the university they are attending. The hiring department must ensure that the job is in the student's field of study and that the student has obtained the necessary employment authorization.
Students on Campus Employment
- International students who are enrolled in a full-time program of academic studies at the University of Wisconsin - Madison are eligible for limited on-campus employment. Students may work up to a total of 20 hours per week on campus, which includes any combination of graduate assistantships (TA and PA) and student hourly work. Teaching, Research, Project and Program Assistantships are considered to be part of the academic program and are usually listed on the student's I-20 or DS-2019 as a source of financial support. This type of employment does not require any additional authorization from ISSS#. F-1 students may engage in student hourly work without any specific authorization, whereas J-1 students must have the written authorization of the Exchange Visitor Program Sponsor, either on the DS-2019 or in a letter.
Type(s) of Payment Allowed
Students on Practical Training
- Salary
- Travel reimbursement
Students on Campus Employment
- salary (Teaching Assistance and Project Assistances)(TA’s and PA’s)
- fellowship or scholarship
- Research Assistant stipend
- travel reimbursement
Visa Application Process
- Contact the office of International Student Services (ISS) for details.
- Information also available through the United States Immigration and Naturalization Services.
Length of Stay Allowed
Students on Practical Training
- F-1 - up to 12 months
- J-1 - up to 18 months; up to 36 months for postdoctoral research positions
Students on Campus Employment
- F-1s - none once enrolled
- J-1s - time needed to obtain written authorization
Special Conditions/Requirements
- Contact the office of International Student Services (ISS) for details.
- Information also available through the United States Immigration and Naturalization Services.
Required Documents Summary
- Contact the office of International Student Services (ISS) for details.
- Information also available through the United States Immigration and Naturalization Services.
Forms Required for Payroll Payments (Employees paid through the Human Resource System (HRS)
Salary
- Contact you Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
Forms Needed for Non-Payroll Payments (Non-employees paid through Accounting Services)
Policy:
- If payment involves travel related expenses/reimbursements please make read and follow Policy and Procedures: 203 Payment for Services and Travel and Expense Reimbursement for Non-employees.
Travel Reimbursement
- For campuses using E-Reimbursement (UW-Madison):
- Documented travel expenses must be processed through E-reimbursement. See Policy: 203-Payment for Services and Travel and Expense Reimbursement for Non-employees.
- If payment involves travel related expenses/reimbursements please make read and follow Policy and Procedures: 203 Payment for Services and Travel and Expense Reimbursement for Non-employees.
- For campuses not using E-Reimbursement:
- Use a Payment to Individual Report (PIR)
- Immigration documentation required are outlined at Required Documents for Payment, including applying for U.S. Individual Taxpayer Identification Number (ITIN) (Flowchart).
- If payment involves travel related expenses/reimbursements please make read and follow Policy and Procedures: 203 Payment for Services and Travel and Expense Reimbursement for Non-employees. All Policy and Procedure 203 apply except that instead of using E-Reimbursement you use a PIR.
- Use a Payment to Individual Report (PIR)
Scholarship or Fellowship
- Use a Payment to Individual Report (PIR)
- IRS Form W-8BEN for tax reportable payments.
- Immigration documentation outlined at Required Documents for Payment, including applying for U.S. Individual Taxpayer Identification Number (ITIN) (Flowchart).
- Social Security Number, Individual Taxpayer Identification Number (ITIN), or copy of completed/signed/filed ITIN application required.
- Form W-8BEN Certificate of Foreign Status of Beneficial Owner for United States Tax Withholding, if tax treaty exemption applies. Treaty must include a provision for Scholarship/Fellowship Grants. To determine if tax treaty applies refer to IRS Publication 901, Table 2 (http://www.irs.gov/pub/irs-pdf/p901.pdf) or Accounting Services Policy and Procedure: 601-Tax Compliance, Reporting, and Withholding on Non-Salary Payments under Nonresident Aliens (NRA), Visas, Restrictions and Tax Treaties (direct link is Restrictions and Tax Treaties).
Tax Liability/Withholding:
Social Security
- For Payroll payments please contact you Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
- For Non-Payroll payment no taxes withhold for FICA.
Federal
Salary
- Contact you Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
- Documented travel expenses are considered business expenses of the UW and thus no federal tax is withheld
- Scholarship and Fellowship, 14% withholding, unless tax treaty exemption applies and Form W-8BEN is filed. To determine if tax treaty applies refer to IRS Publication 901, Table 2 (http://www.irs.gov/pub/irs-pdf/p901.pdf) or Accounting Services Policy and Procedure: 601-Tax Compliance, Reporting, and Withholding on Non-Salary Payments under Nonresident Aliens (NRA), Visas, Restrictions and Tax Treaties (direct link is Restrictions and Tax Treaties).
State
Salary
- Contact you Dean’s Office Payroll Representative for additional documentation required for completing the I-9 Verification and other required documents to set up the employee on the Human Resources System (HRS).
Travel Reimbursement
- None
Scholarship and Floowship
- None