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<title>e-Reimbursement_Announcements</title>
<description>Announcements about UW-Madison Travel and Expense policies, procedures, forms, and form instructions.</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/tabannounce.html</link>

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<item>
<date>2012-01-30</date>
<title>Enhancement for approval roles in e-Reimbursement</title>
<description>
<![CDATA[
<p>The Employee Expense History link in the e-Reimbursement – Approvals quick link box is now available for all Approvers, Auditors, Back-up Auditors, Expense Analysts and NCAA roles. The Employee Expense History link can be used to view payments processed through e-Reimbursement and is also helpful when verifying addresses for non-employee checks. The <a href=" http://www.bussvc.wisc.edu/howto/acct/HowToViewExpenseHistory.pdf">how-to</a> document can be found at: <a href="http://www.bussvc.wisc.edu/howto/HowMain.html">http://www.bussvc.wisc.edu/howto/HowMain.html</a>. 
</p>]]>
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<item>
<date>2011-12-01</date>
<title>Changes to Travel Policies Resulting from Passage of the 2011-13 Compensation Plan</title>
<description>
<![CDATA[
<p>Changes were made in travel policies as a result of the passage of the 2011-13 Compensation Plan.  For more information see <a href="http://www.bussvc.wisc.edu/acct/Travelchanges2011-13.pdf">Memo</a>. 
</p>]]>
</description>
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<item>
<date>2011-11-29</date>
<title>Change to UW-Madison Travel Pre-Approval Process</title>
<description>
<![CDATA[
<p>UW-Madison will again require the completion of the Out of State Travel Approval Form. For more information please see <a href="http://www.bussvc.wisc.edu/acct/forms/Travel%20restrictions%20memo%20to%20Deans%2011_23_2011.pdf">Out of State Travel Memo</a>. 
</p>]]>
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<item>
<date>2011-10-26</date>
<title>Defining New Airline Fees</title>
<description>
<![CDATA[
<p>A recent travel update from our partner agency, Fox World Travel, defines new, emerging airline fees that all travelers, and those that book travel for others, should be aware of.  Some University travelers have already been charged penalty fees that can go as high as $425!  Please go to the <a href="http://www.bussvc.wisc.edu/acct/TEWeb/travel/airfareFees.html">Defining New Airline Fees page</a> to learn more.
</p>]]>
</description>
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<item>
<date>2011-09-19</date>
<title>No e-Reimbursement Processing on Friday, September 30, 2011</title>
<description>
<![CDATA[
<p>In order to meet the 10 day deadline for quarterly Federal reporting requirements on Federal projects, there will be no Accounting Services processing run on Friday, September 30.  This means that there will be no e-Reimbursement processing, which will result in a one day delay in payments, but is still within the 3-5 business day payment standard used for e-Reimbursement.  Please note that the system will still be available for users to create, submit and approve reports.</a>
</p>]]>
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<item>
<date>2011-04-18</date>
<title>e-Reimbursement Is Now Available</title>
<description>
<![CDATA[
<p>e-Reimbursement is now available after implementation of HRS.   An extremely high volume of transactions is being processed as a result of HRS implementation.  Therefore users can expect that the system may be very slow and it may be best to wait a few days to process all but the highest priority transactions.  Related information:
   <ul>
       <li>Expense reports that were sent back will need to be resubmitted by the traveler.  They do not need to be recreated.  Click on "Modify" on the main e-Reimbursement page to view any expense reports that were either sent back or have never been submitted. After selecting an expense report, click on "Submit" to start the approval process.</li>
	   <li>Delete any expense reports that will not be submitted.  Click on "Delete" on the main e-Reimbursement page to select expense reports for deletion.</li>
	   <li>It is recommended that all users verify that their e-mail address is correct by clicking on "My System Profile" and scrolling to the bottom of the screen.  Contact your HR/payroll person to update your e-mail address in HRS if incorrect.</li>
	   <li>Users submitting expense reports and travel authorizations should also verify that funding information is correct by clicking on Accounting Default.  Change the department if necessary to ensure the report routes to the correct approver. </li>
	</ul>
</p>]]>
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<item>
<date>2011-04-14</date>
<title>e-Reimbursement Enhancement Implemented</title>
<description>
<![CDATA[
<p>An e-Reimbursement enhancement has been implemented that provides the following benefits:
   <ul>
       <li>allows and requires all travelers with a current UW Madison appointment or an appointment ended within the past year to claim expenses through their employee profile</li>
	   <li>eliminates access problems caused when a UW Madison appointment ends and the traveler has recent, outstanding expenses</li>
	   <li>allows newly hired UW Madison employees with a future start date to be reimbursed for interview, relocation, and other travel expenses through their employee profile, rather than as a non-employee</li>
	   <li>provides further access flexibility for employees who have appointments at both UW Madison and another UW campus</li>
	</ul>
Refer to the <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/WhoCanUseeReimbursementV2.pdf">chart with updated e-Reimbursement eligibility, access, submission, and payment information.</a></p>]]>
</description>
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<item>
<date>2011-03-29</date>
<title>Club Quarters and Starwood Hotels added as contract hotel vendors</title>
<description>
<![CDATA[
<p>UW System recently entered into a membership agreement with Club Quarters for business related lodging, meeting services, and extended stay accommodations.  Locations are in Chicago, New York City, Washington, DC, Boston, Philadelphia, San Francisco and Houston.  A link to the Club Quarters contract has been added to the lodging policy at: <a href="http://www.bussvc.wisc.edu/acct/policy/travel/lodging.html">http://www.bussvc.wisc.edu/acct/policy/travel/lodging.html</a>  Additional information, including membership terms, rates & amenities, location photos, brochures, and booking instructions, are available.<a href="http://www.uwsa.edu/fadmin/fppp/CQProgSum2010.htm">http://www.uwsa.edu/fadmin/fppp/CQProgSum2010.htm</a></p>
<p>UW System has also negotiated a world-wide discount for Starwood brand hotels and resorts for up to 15% off the best available rate, with last room availability.  Additional information including booking instructions can be found at <a href="http://www.uwsa.edu/fadmin/fppp/Starwood.htm">http://www.uwsa.edu/fadmin/fppp/Starwood.htm</a></p>]]>
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<item>
<date>2011-03-23</date>
<title>Enterprise Car Rental Rate Increase</title>
<description>
<![CDATA[
<p>Enterprise Rental Car has increased their pricing by 1.2%, as allowed by the contract.  The increased rates are already in effect and have been posted at the Enterprise car rental contract page at  <a href="http://www.bussvc.wisc.edu/acct/TEWeb/travel/enterprise.html">http://www.bussvc.wisc.edu/acct/TEWeb/travel/enterprise.html</a></p>
]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/travel/enterprise.html</link>
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<item>
<date>2011-03-10</date>
<title>Important Information about E-Reimbursement Outage</title>
<description>
<![CDATA[
<p>As part of HRS implementation, e-Reimbursement will be shut down at 4:30 on Friday April 8, 2011. All expense reports, travel authorizations and cash advances must be fully approved by 4:30 on April 8th or they will be sent back to the traveler. The traveler will not need to recreate the items that were sent back, but they will need to resubmit sent back items on or after April 18th.</p>
<p>The shutdown is necessary because e-Reimbursement pulls information into the profile from the payroll system and during the cutover the information will be unavailable. More information about the shutdown of Business Services processes is available at <a href="http://www.bussvc.wisc.edu/acct/fmm/docs/20110208SFS-Shutdown-HRSApril2011.pdf">http://www.bussvc.wisc.edu/acct/fmm/docs/20110208SFS-Shutdown-HRSApril2011.pdf</a></p>
<p>If you have questions, please contact the e-Reimbursement team at: <a href="mailto:expenseinfo@bussvc.wisc.edu">expenseinfo@bussvc.wisc.edu</a></p>
<a href="http://www.bussvc.wisc.edu/acct/policy/memos/E_ReimbursementOutage.pdf">See memo...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/memos/memo-policy201LReceiptRetention20110201.pdf</link>
</item>

<item>
<date>2011-02-04</date>
<title>Important Information about Receipt Retention Requirements</title>
<description>
<![CDATA[
<p>Recent review of the UW-Madison Receipt Requirement Policy resulted in a few minor changes to our documentation policies. These changes will further align the UW-Madison policy with the Department of Administration and UW System's receipt requirement policies and procedures.</p>
<p>The below listed expenses previously did not require a receipt if the purchase was less than $25.00. Under the new policy, these expenses now require a receipt regardless of the dollar amount:
<ol><li>Business communications, such as facsimile charges, toll calls and internet connectivity charge</li>  
<li>Laundry cleaning and pressing</li>
<li>All miscellaneous supply purchases</li>
<li>Vehicle rentals are to be supported by the rental agreement and an itemized receipt</li></ol>
<a href="http://www.bussvc.wisc.edu/acct/policy/memos/memo-policy201LReceiptRetention20110201.pdf">See more...</a></p>
 ]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/memos/memo-policy201LReceiptRetention20110201.pdf</link>
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<item>
<date>2011-01-28</date>
<title>Using Cliqbook to Book Airfare Online</title>
<description>
<![CDATA[
<p>If you are a traveler making your own travel arrangements, or a travel coordinator booking travel on behalf of others and you are considering booking online airfare through a vendor other than Cliqbook, then this memo is for you! <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-Cliqbook20110128.pdf">See more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-Cliqbook20110128.pdf</link>
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<item>
<date>2011-01-05</date>
<title>Change to Contact Information on Direct Payment (DP) Form and Payment To Individual Report (PIR)</title>
<description>
<![CDATA[
<p>Add additional contact information from the Dean’s Office to be contacted instead of the individual listed on the DP/PIR form. Add the contact's name and phone number directly under the departmental contact person. (Hint: Use "Alt + Enter" when adding the additional information in the field. Using only the "Enter" key will result in moving to the next cell or field in the form.)</p>
<p>Accounts Payable will only contact the person indicated from the Dean's Office as responsible for supplying additional information; not both. If Accounts Payable receives a form without an additional Dean's Office contact name, the contact person indicated on the form will be the only one contacted. See more at <a href="http://www.bussvc.wisc.edu/acct/instructions/direct_payment.html">Direct Payment Form Instructions</a> and <a href="http://www.bussvc.wisc.edu/acct/policy/pir/pirpol.html#PIRinstructions">Payment To Individual Report Instructions</a>.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/forms.html</link>
</item>

<item>
<date>2011-01-04</date>
<title>Link to Foreign Meal and Lodging Maximums Updated</title>
<description>
<![CDATA[
<p>The link to Foreign Meal and Lodging Maximums has been updated on the Accounting Services web pages. If you have bookmarked or created favorites in your browser, please be aware of the change. See <a href="http://www.defensetravel.dod.mil/site/perdiemCalc.cfm">http://www.defensetravel.dod.mil/site/perdiemCalc.cfm</a>.</p>]]>
</description>
<link>http://www.defensetravel.dod.mil/site/perdiemCalc.cfm</link>
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<item>
<date>2010-12-10</date>
<title>December Month End Closing Deadlines will Affect e-Reimbursement
</title>
<description>
<![CDATA[
<p>Please be aware that December month end closing deadlines will affect e-Reimbursement. ACH payments for expense reimbursements that normally occur three business days from the final approval date will be delayed between December 28, 2010, and January 3, 2010. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-MonthEndClosingDates20101209.pdf"See more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-MonthEndClosingDates20101209.pdf</link>
</item>

<item>
<date>2010-12-10</date>
<title>Complete Fully Approved Expense Reports BEFORE the Employee's Appointment Ends</title>
<description>
<![CDATA[
<p>The approval process for Departmental and Divisional e-Reimbursement approvers and auditors MUST be completed for expense reports BEFORE an employee's appointment ends. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-ApptEndDatesForDecember20101207.pdf">See more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-ApptEndDatesForDecember20101207.pdf</link>
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<item>
<date>2010-12-06</date>
<title>e-Reimbursement Issue Reported When Trying to Change Expense Types After Importing from the My Wallet Function</title>
<description>
<![CDATA[
<p>e-Reimbursement users are reporting that they are unable to change some expense types when they have imported the transaction from the My Wallet function. Users are unable to change the following expense types once they are imported into the Expense Report when using the My Wallet function:</p>
<ul>
<li>Lodging-Group</li>
<li>Lodging-Extended</li>
<li>Lodging</li>
<li>Relocation-Temporary Lodging</li>
</ul>
<p>A technical fix for this issue is currently being pursued. In the meantime, the transaction can be entered manually using the correct expense type and with a payment type of Corporate Card.</p>]]>
</description>
<!--<link>http://www.bussvc.wisc.edu/acct/policy/travel/lodging.html#Lodging</link>-->
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<item>
<date>2010-11-29</date>
<title>Important Information about e-Reimbursement Expense Claims and Appointment End Dates</title>
<description>
<![CDATA[
<p>At the end of the semester in December 2010, some UW-Madison faculty and staff appointments will end and these employees may have outstanding business expenses that need to be claimed in e-Reimbursement. It is in the employee's best interest and considered a best business practice to submit expenses for reimbursement immediately after they occur and especially before the employee's appointment ends. Approvers and auditors must also complete the entire approval process before the last day of the employee's appointment. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-eReApptEndDate20101129.pdf">See more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-eReApptEndDate20101129.pdf</link>
</item>

<item>
<date>2010-11-15</date>
<title>E-mail Notification to Alternates for Send Backs Enabled in e-Reimbursement</title>
<description>
<![CDATA[
<p>E-mail notifications alert e-Reimbursement users of the status of expense reports, travel authorizations, and/or cash advances during workflow. As of November 2, 2010, alternates receive e mail notification for the following types of transactions for both the employee and non-employee:</p>
<ul>
<li>Send Backs for Expense Reports and Travel Authorizations</li>
<li>Approvals for Cash Advances and Travel Authorizations</li>
<li>Denials for Expense Reports, Travel Authorizations, and Cash Advances</li>
</ul>
<p>Previously, when an alternate prepared the non employee expense report and/or travel authorization/cash advance, no one received e-mail notification on send back, approval, or deny. Please be aware that now if the traveler has assigned another employee (or employees) as alternates to prepare e Reimbursement transactions on their behalf, those individuals will also receive the e-mail notification even when they have not prepared the transaction. 
 <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/emailNotificationSendBacksAlternatesEnabled11152010.pdf">See more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/emailNotificationSendBacksAlternatesEnabled11152010.pdf</link>
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<item>
<date>2010-11-15</date>
<title>e-Reimbursement Enhancement Allows UW-Madison Employees to Manually Designate Their Default Profile for Creating e-Reimbursement Reports</title>
<description>
<![CDATA[
<p>An enhancement to e-Reimbursement was recently implemented that allows the ability to designate any active UW Madison appointment as the default profile. Previously, UW-Madison travelers with an appointment at another UW campus could not use e-Reimbursement to claim their UW-Madison expenses if their oldest, active appointment was not at UW Madison. The system enhancement eliminates the need and the option to set up travelers as non-employees when the traveler has active appointments at both the UW-Madison and another campus. UW-Madison users with more than one active appointment may contact the Help Desk at 264-4357 (Option 2) to request a default profile change. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/DefaultProfileEnhancement00152010.pdf">See more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/DefaultProfileEnhancement00152010.pdf</link>
</item>

<item>
<date>2010-11-11</date>
<title>2010-11-11 SFS/WISDM Running Slow After Server Upgrade</title>
<description>
<![CDATA[
<p>Update for 11-12/2010; SFS/WISDM no longer has issues. DoIT has migrated the production storage to a new vendor. SFS/WISDM servers were migrated behind the scenes on Monday and Tuesday. The storage team has confirmed that the new storage is not responding as fast as the old and are making changes to the SFS database server to alleviate the problem. The issue is global and many non-SFS servers are affected.</p>]]>
</description>
<link>http://outages.doit.wisc.edu/</link>
</item>

<item>
<date>2010-11-02</date>
<title>2010-11-02 e-Reimbursement Training Schedule Updated</title>
<description>
<![CDATA[
<p>The e-Reimbursement Training Schedule for November, December, and January is on online. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/training/index.html#register"></a>. Please register at UW-Madison Office of Human Resource Development (OHRD) for Travel/Alternate and Approver/Auditor training and Q&A sessions.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/training/index.html#register</link>
</item>

<item>
<date>2010-10-27</date>
<title>2010-10-27 Policy 201.A Air Travel Updated with TSA Information</title>
<description>
<![CDATA[
<p>Policy 201.A Air Travel has been updated to include information about the <a href="http://www.tsa.gov/what_we_do/layers/secureflight/index.shtm">Transportation Security Authority (TSA) Secure Flight Program</a>. Regulations included in the program take effect November 1, 2010.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/travel/airtrav.html</link>
</item>

<item>
<date>2010-10-01</date>
<title>2010-10-01 2011 Domestic Lodging Maximums</title>
<description>
<![CDATA[
<p>Out-of-state/domestic lodging rates, <strong>effective with travel commencing on/after October 1, 2010</strong>, have been published and are available on the web at <a href="http://www.uwsa.edu/fadmin/fppp/DomesticLodgingMax-2011.pdf">http://www.uwsa.edu/fadmin/fppp/DomesticLodgingMax-2011.pdf</a>.</p>]]>
</description>
<link>http://www.uwsa.edu/fadmin/fppp/fppp36d.htm</link>
</item>

<item>
<date>2010-09-30</date>
<title>2010-09-30 Corporate Frequent Flyer Program Posts Programmtic Changes</title>
<description>
<![CDATA[
<p>UW System recently communicated a programmatic change to the Corporate Frequent Flyer Program. As a result of problems encountered in the past, UW System will be implementing a change with the upcoming quarterly distribution of frequent flyer certificates. Please read the information provided in the memo, <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-programaticChangeMyCorpCardFrequentFlyer30sep2010.pdf">Programmatic Change to Corporate Frequent Flyer Program</a>, and focus, in particular, on the section titled “Going Forward.” Accounting Services expects to receive notification of the availability of tickets from UW-System and will forward the information to campus immediately upon receipt. Please be prepared to disseminate the information to your travelers as soon as possible to ensure that UW-Madison employees have the opportunity to take full advantage of the program benefits available. </p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/cliqbook/index.html</link>
</item>

<item>
<date>2010-07-20</date>
<title>2010-07-20 e-Reimbursement Face-to-Face Training Dates Available</title>
<description>
<![CDATA[
<p><a href="http://www.bussvc.wisc.edu/acct/TEWeb/training/index.html">Face-to-face training</a> is now available for the following dates: <ul><li>Approver/Auditor Jul.22 and Aug. 26</li>
<li>Traveler/Alternate Jul. 26, Aug. 4, and Aug. 25</li>
<li>Q&A Forum for Approver/Auditor Aug. 19</li>
<li>Q&A Forums for Traveler/Alternate Jul. 21 and Aug. 16.</li>
</ul></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/training/index.html</link>
</item>

<item>
<date>2010-07-20</date>
<title>2010-07-20 Learn@UW Course for e-Reimbursement and Broken Links</title>
<description>
<![CDATA[
<p>An upgrade in the Learn@UW application has cause broken links in the <a href="https://learnuw.wisc.edu/">e-Reibmursement course</a>. Links are in the process of being fixed.</p>]]>
</description>
<link>https://learnuw.wisc.edu/</link>
</item>

<item>
<date>2010-06-30</date>
<title>2010-06-30 Memo: Full Implementation of e-Reimbursement on the UW-Madison Campus Completed (pdf)</title>
<description>
<![CDATA[
<p>All employee and non-employee reimbursements for travel and expenses are now being processed through the fully automated, web-based reimbursement system. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-eReFullImplementation20100625.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo-eReFullImplementation20100625.pdf</link>
</item>

<item>
<date>2010-06-30</date>
<title>2010-06-30 Expenses Queue in SFS Paused</title>
<description>
<![CDATA[
<p><a href="http://www.bussvc.wisc.edu/acct/policy/memos/eRePauseFY2010.pdf">See memo</a> about pausing SFS process for FY end.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/memos/eRePauseFY2010.pdf</link>
</item>

<item>
<date>2010-06-30</date>
<title>2010-06-30 Update to Non-Employee Profile Set-up Form</title>
<description>
<![CDATA[
<p>The <a href="http://www.bussvc.wisc.edu/acct/forms.html#NonEmployeeProfileSetup">Non-Employee Profile Set-up Form</a> was updated to to include fields that allow for an Alternate to enter an expense report for recently terminated employees.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/forms.html#NonEmployeeProfileSetup</link>
</item>

<item>
<date>2010-06-28</date>
<title>2010-06-28 Use Department of Defense for Foreign Travel Rates</title>
<description>
<![CDATA[
<p>Find the link to the Department of Defense meal and lodging maximums on the <a href="http://www.bussvc.wisc.edu/acct/TEWeb/travel/foreign.html">International Travel Guidelines</a> web page.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/travel/foreign.html</link>
</item>

<item>
<date>2010-06-08</date>
<title>2010-06-08 Memo: Allow Additional Days for e-Reimbursement Payments June 30-July 6, 2010 (pdf)</title>
<description>
<![CDATA[
<p>SFS processing will be paused for part of the day on June 30, 2020, to complete FY2010 end. <a href="http://www.bussvc.wisc.edu/acct/policy/memos/eRePauseFY2010.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/memos/eRePauseFY2010.pdf</link>
</item>

<item>
<date>2010-06-08</date>
<title>2010-06-08 Memo: Changes to Direct Payment (DP) and Payment to Individual Report (PIR) Policies, Procedures, Forms and Instructions Effective June 18, 2010 (pdf)</title>
<description>
<![CDATA[
<p>Changes to DP and PIR policies, procedures, forms, and instructions will be implemented on June 18, 2010, to coincide with the full implementation of e-Reimbursement on the UW-Madison campus. <a href="http://www.bussvc.wisc.edu/acct/policy/memos/DPPIRchanges.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/memos/DPPIRchanges.pdf</link>
</item>

<item>
<date>2010-06-08</date>
<title>2010-06-08 Memo: Updates Coming for Policy 302-Travel Authorizations and Cash Advances (formerly Travel Advances) (pdf)</title>
<description>
<![CDATA[
<p>UW-Madison Accounting Services will be updating Policy 302-Travel Authorizations and Cash Advances (formerly Travel Advances) to coincide with the end of paper processes for travel and expense reimbursements and the full implementation of e-Reimbursement on the UW-Madison campus. <a href="http://www.bussvc.wisc.edu/acct/policy/memos/policy302Update.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/memos/policy302Update.pdf</link>
</item>

<item>
<date>2010-06-02</date>
<title>2010-06-02 Problem with Loading U.S. Bank Corporate Card Transactions</title>
<description>
<![CDATA[
<p>The problem with the U.S. Bank corporate card transaction load into the <a href="http://www.bussvc.wisc.edu/acct/TEWeb/tabereimbursement.html">e-Reimbursement system</a> from May 24 to the present date has been corrected (11:42 AM on 02June2010).</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/tabereimbursement.html</link>
</item>

<item>
<date>2010-05-26</date>
<title>2010-05-26 e-Reimbursement Approver/Auditor Query Modification and Additions</title>
<description>
<![CDATA[
<p>Several <a href="http://www.bussvc.wisc.edu/acct/TEWeb/reimbursement/approver/index.html">e-Reimbursement Approver/Auditor</a> Query Modifications and Additions have been implemented:
<ul><li>Query 200-4 - Travel Authorizations linked to Expense Reports are now displayed</li>
<li>Query Group 30 - View information on specific expense reports, including approval history and where expense reports are in the workflow process</li></ul></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/reimbursement/approver/index.html</link>
</item>

<item>
<date>2010-05-17</date>
<title>2010-05-17 Updates to Traveler's Policy Reference Guide (pdf)</title>
<description>
<![CDATA[
<p>Vehicle rental contract information is included. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/training/policybro.pdf">Download the brochure.</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/training/policybro.pdf</link>
</item>

<item>
<date>2010-05-17</date>
<title>2010-05-17 Updates to e-Reimbursement System: Traveler's Quick Reference Entry Guide (pdf)
</title>
<description>
<![CDATA[
<p>The update clarifies definitions of in-state, out-of-state, and foreign billing types. <ah href="http://www.bussvc.wisc.edu/acct/TEWeb/training/quickrefbro.pdf">Download the brochure.</a></p>]]> 
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/training/quickrefbro.pdf</link>
</item>

<item>
<date>2010-05-04</date>
<title>2010-05-04 e-Reimbursement Processing Slow Today</title>
<description>
<![CDATA[
<p>The SFS system, including <a href="http://www.bussvc.wisc.edu/acct/TEWeb/tabereimbursement.html">e-Reimbursement</a>, will be processing more slowly today due to month end processing and very high levels of activity.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/tabereimbursement.html</link>
</item>

<item>
<date>2010-04-26</date>
<title>2010-04-26 Update to Policy 201.D-Travel: Vehicle Rental and Gas</title>
<description>
<![CDATA[
<p>New vehicle rental contracts added to <a href="http://www.bussvc.wisc.edu/acct/policy/travel/rentveh.html">Policy 201.D-Travel: Vehicle Rental and Gas</a>.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/travel/rentveh.html</link>
</item>

<item>
<date>2010-04-16</date>
<title>2010-04-16 Memo: Impact of Faculty and Staff Appointment End Dates on the e-Reimbursement System (pdf)</title>
<description>
<![CDATA[
<p>When an employee has incurred travel and/or expenses for which he/she is entitled reimbursement, timely submission of the e-Reimbursement expense report is important. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/apptenddates15apr2010MEMO.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/apptenddates15apr2010MEMO.pdf</link>
</item>

<item>
<date>2010-04-13</date>
<title>2010-04-13 Memo: Travel Expense Report (TER) and Employee Reimbursement (ER) Paper Processes End June 18, 2010 (pdf)</title>
<description>
<![CDATA[
<p>The last day to submit the paper TER and ER to UW-Madison Accounting Services at 21 N. Park Street, Suite 5301 is June 18, 2010. The e-Reimbursement system which has been incrementally rolled out throughout the UW-Madison campus will completely replace the paper TER and ER processes on June 18, 2010. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/TER-ERyearendprocess13apr2010.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/TER-ERyearendprocess13apr2010.pdf</link>
</item>

<item>
<date>2010-04-12</date>
<title>2010-04-12 Cliqbook Links Added to MyUW Portal</title>
<description>
<![CDATA[
<p>Cliqbook links are availble at the <a href="https://login.wisc.edu/?appurl=my.wisc.edu/portal">MyUW portal on the Services tab in the Financial Information Resources module</a>.</p>]]>
</description>
<link>https://login.wisc.edu/?appurl=my.wisc.edu/portal</link>
</item>

<item>
<date>2010-02-02</date>
<title>2010-02-02 e-Reimbursement MyUW Portal Links Updated</title>
<description>
<![CDATA[
<p>e-Reimbursement links for Log In, Training, Website Resources, and Help are available on the <a href="https://login.wisc.edu/?appurl=my.wisc.edu/portal">MyUW portal</a>.</p>]]>
</description>
<link>https://login.wisc.edu/?appurl=my.wisc.edu/portal</link>
</item>

<item>
<date>2010-01-20</date>
<title>2010-01-20 View the Cliqbook Orientation Session</title>
<description>
<![CDATA[
<p><a href="https://mywebspace.wisc.edu/groups/Accounting%20Services/web/cliqbook/index.html">Online Web presentation of the Cliqbook Orientation Session</a> was recorded at UW-Madison Engineering on January 20, 2010.</p>]]>
</description>
<link>https://mywebspace.wisc.edu/groups/Accounting%20Services/web/cliqbook/index.html</link>
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<item>
<date>2010-01-08</date>
<title>2010-01-08 Reimburse Non-Employees in e-Reimbursement</title>
<description>
<![CDATA[
<p>UW-Madison Accounting Services has updated <a href="http://www.bussvc.wisc.edu/acct/policy/nonemployee/reimbur.html">Policy 203-Payment for Services and Travel and Expense Reimbursement for Non-employees (formerly Individuals Not Employed by University/State Government)</a> that outlines the definition of a non-employee, statements about using e-Reimbursement for non-employee travel and expense reimbursement, and a link to the form needed.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/nonemployee/reimbur.html</link>
</item>

<item>
<date>2009-11-19</date>
<title>2009-11-19 e-Reimbursement: Links to Expense Reports in E-mail Notifications Fail</title>
<description>
<![CDATA[
<p>Travelers have reported that they are unable to open expense reports from e-mail notifications. The e-Reimbursement central admin group is working to fix this problem. Until a fix is implemented, <a href="https://login.wisc.edu/?appurl=my.wisc.edu/portal">log into e-Reimbusement via MyUW > Services Tab</a>.</p>]]>
</description>
<link>https://login.wisc.edu/?appurl=my.wisc.edu/portal</link>
</item>

<item>
<date>2009-12-14</date>
<title>2009-12-14 Memo: Cliqbook Online Airfare Booking Tool Replacing Travelport (pdf)</title>
<description>
<![CDATA[
<p>UW Madison is pleased to announce a change in travel booking procedures. Fox World Travel, the University of Wisconsin’s travel agency partner, will soon introduce a new web-based travel booking tool called Cliqbook. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/CliqbookReplacingTravelport20091214.html">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/CliqbookReplacingTravelport20091214.html</link>
</item>

<item>
<date>2009-12-01</date>
<title>2009-12-01 Learn and Prepare for Cliqbook</title>
<description>
<![CDATA[
<p>Learn about and prepare for <a href="http://www.bussvc.wisc.edu/acct/TEWeb/cliqbook/index.html">Cliqbook</a>, the new online airfare booking tool replacing Travelport in January 2010.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/cliqbook/index.html</link>
</item>

<item>
<date>2009-11-09</date>
<title>2009-11-09 e-Reimbursement Face-to-Face Training Dates Available</title>
<description>
<![CDATA[
<p>Face-to-face <a href="http://www.bussvc.wisc.edu/acct/TEWeb/training/index.html">e-Reimbursement training</a> is available the weeks of Nov. 9-13, Nov. 16-20, and Nov. 23-27.</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/training/index.html</link>
</item>

<item>
<date>2009-10-14</date>
<title>2009-10-14 e-Reimbursement Technical Fixes Implemented</title>
<description>
<![CDATA[
<p>The following technical fixes were implemented: 
<ol><li>Cash advance amounts import correctly to expense reports</li>
<li>Reduce corporate card import issues</li>
<li>Issues related to reported misrouting</li>
<li>Resolve access issues for users previously employed at another UW campus.</li></ol</p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/tabereimbursement.html</link>
</item>

<item>
<date>2009-10-14</date>
<title>2009-10-14 New Policy; 201.T-Travel: Entering Expenses in e-Reimbursement</title>
<description>
<![CDATA[
<p>The purpose of <a href="http://www.bussvc.wisc.edu/acct/policy/travel/enterexp.html">Policy 201.T-Travel: Entering Expenses in e-Reimbursement</a> is to: 
<ul><li>streamline, consolidate and simplify entry of expenses</li>
<li>minimize the resulting general ledger entries</li>
<li>maintain accountability and access to information.</li></ul></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/policy/travel/enterexp.html</link>
</item>

<item>
<date>2009-10-01</date>
<title>2009-10-01 Policy updated for Domestic Lodging Maximums (new rates effective)</title>
<description>
<![CDATA[
<p>Maximum amounts reimbursable for domestic out-of-state cities/counties are now effective. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/travel/domesticLodgingMax.html">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/travel/domesticLodgingMax.html</link>
</item>

<item>
<date>2009-09-16</date>
<title>2009-09-16 e-Reimbursement Automated Edit Check Process</title>
<description>
<![CDATA[
<p>Before an expense report can receive final approval in e-Reimbursement, an Edit Check for valid funding must have been run at least once. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/training/editcheck.htm">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/training/editcheck.html</link>
</item>

<item>
<date>2009-06-01</date>
<title>2009-06-01 Memo: Travel and Expense Reimbursement Policy Updated Effective June 1, 2009 (pdf)</title>
<description>
<![CDATA[
<p>Receipt requirements for expenses exceeding $25.00; e-Reimbursement expense types now included in policy. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/travelExpensePolicyChanges01jun09%20doc.pd">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/travelExpensePolicyChanges01jun09%20doc.pdf</link>
</item>

<item>
<date>2008-12-08</date>
<title>2008-12-08 Memo: UW-Madison Travel Pre-Approval Process (pdf)</title>
<description>
<![CDATA[
<p>Pre-approval process for all GPR funded out-of-state travel by state employees.<a href="http://www.bussvc.wisc.edu/acct/instructions/trvapprvlreqin.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/instructions/trvapprvlreqin.pdf</link>
</item>

<item>
<date>2008-04-22</date>
<title>2008-04-22 Memo: Implementation of Travelport Online Airfare Booking Service (pdf)</title>
<description>
<![CDATA[
<p>This memo provides information about another component of the program, an online airfare reservation service called Travelport. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo04222008.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo04222008.pdf</link>
</item>

<item>
<date>2005-10-12</date>
<title>2005-10-12 Memo: University/State Travel Program Payment Mechanisms by Darrell Bazzell (pdf)</title>
<description>
<![CDATA[
<p>This memo provides the first official instructions on how the travel policy changes are to be incorporated at UW-Madison. <a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo10122005.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo10122005.pdf</link>
</item>

<item>
<date>2005-09-28</date>
<title>2005-09-28 Memo: University/State Travel Program Updates by Darrell Bazzell (pdf)</title>
<description>
<![CDATA[
<p><a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo09282005.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo09282005.pdf</link>
</item>

<item>
<date>2005-04-08</date>
<title>2005-04-08 Memo: Travel Agency Contract Awards by Darrell Bazzell (pdf)</title>
<description>
<![CDATA[
<p><a href="http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo4082005.pdf">Read more...</a></p>]]>
</description>
<link>http://www.bussvc.wisc.edu/acct/TEWeb/memos/memo4082005.pdf</link>
</item>

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