Purchasing Card

Cardholder Editing Calendar

The Purchasing Card Program is set up on a two week cycle beginning on Saturday and ending two Fridays later.  Each day, US Bank posts a file containing the previous day’s transactions in Access Online, the web-based transaction management tool used at the UW.  Site managers have access to the system, allowing them to monitor cardholder activity and enter accounting code changes as necessary.

If the cardholder has activity during a two-week cycle, he/she will receive an e-mail notification on the Monday following the close of the cycle (see circled dates below). Each cardholder is responsible for turning in their statement with attached source documentation to their site manager. Site Managers have until 5pm on Friday of the same week to enter accounting code changes in Access Online.

2018 Cardholder Editing Calendar (PDF)

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