Policy: 201.E-Travel: Train Travel
Date: 02/06/04 (Updated: 9/21/09)

Statement of Policy:

Travel by train must be limited to coach, if available, unless overnight, where accommodations must be limited to a roomette. Reimbursement shall not exceed lowest cost of the most reasonable form of other public transportation. Receipt required for expenses claimed in excess of $25.00, including tip.

Related Procedure(s):

Related Procedures for e-Reimbursement Users:

Use expense type Bus/Train-Long Distance for:

Long-distance (inter-city) bus and train expenses.

How to enter bus/train-long distance expense (see Policy: 201.T-Travel: Entering Expenses in e-Reimbursement):

  • A receipt is required when the payment or transaction exceeds $25.
  • Enter the expense, including related gratuities to match the transaction or payment.
  • If a one way or roundtrip ticket is purchased, enter as one line.
  • If two (or more) one-way fares are purchased, enter each on a separate line.
  • Multiple bus/train/shuttle fare payments may be combined into one expense line when the total is less than $25, with a brief description of the itinerary and amount of each payment.

Bus/Train-Long Distance

Click on the "Detail" link at the end of the expense type line and enter the required information:

  • Description: travel mode, itinerary, dates

Use expense type Local Transport/Shuttle for:

Local transportation charges incurred via local rail, ferry, subway, city bus, airport/hotel shuttle, rail or ferry.

How to enter local transport/shuttle expense (see Policy: 201.T-Travel: Entering Expenses in e-Reimbursement):

  • A receipt is required when the payment or transaction exceeds $25.
  • Enter the expense, including related gratuities to match the transaction or payment.
  • If a one way or roundtrip ticket is purchased, enter as one line.
  • If two (or more) one-way fares are purchased, enter each on a separate line.
  • Multiple bus/train/shuttle fare payments may be combined into one expense line when the total is less than $25, with a brief description of the itinerary and amount of each payment.

Local Transport/Shuttle

Click on the "Detail" link at the end of the expense type line and enter the required information:

  • Location
  • Description: describe mode and purpose of travel (e.g., shuttle from airport to hotel)

Who should know this policy?

Deans, Directors, employees who travel and staff who prepare travel reimbursements

Related Documents:

Contacts:

Dean/Director’s Business Office may e-mail uwtravel@bussvc.wisc.edu with questions.

Travelers and departmental staff should contact their respective Dean/Director’s Business Office for policy or procedural questions

Policy and Procedure Index


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