Policy: 201.I-Travel: Meals
Date: 02/06/04
Statement of Policy:
Meals must be listed daily on a per meal basis. If meals are over the maximums allowed, a business related justification accompanied by an itemized receipt is required. Times of departure and/or return are required if meals are being claimed on the day of departure and/or the day of return. Consecutive meal claims are allowed based upon the allowable meals for the day. When purchasing a meal for another person, a receipt and an explanation are required.
When an employee is entitled to, and personally incurs the cost for two or more consecutive meals in a day s/he may exceed the allowed maximum on one or more of those meal claims as desired, as long as the total allowable maximums for the consecutive meals is not exceeded and the costs were actually incurred. Each day is considered separately for application of this policy. If meal maximums are not reached on one day, the savings do not accrue and cannot be applied to expenses claimed on another day, nor toward other travel maximums such as lodging. Meals already included in the cost of conference registrations, lodging, served on board airlines, etc., are not separately reimbursable and are not to be included in this calculation.
Departure times for meal eligibility while in travel status
- Breakfast, provided the employe leaves home before 6:00 a.m.
- Lunch, provided the employe leaves his/her headquarters before 10:30 a.m. and returns after 2:30 p.m.
- Dinner, provided the employe returns from travel status after 7:00 p.m. or departs his/her headquarters for overnight travel before 6:00 p.m.
| Instate Meal Maximums (inclusive of tax and tip) |
|||
|---|---|---|---|
| Breakfast |
Lunch |
Dinner |
Total |
$8.00 |
$9.00 |
$17.00 |
$34.00 |
| Out of State Meal Maximums (inclusive of tax and tip) |
|||
|---|---|---|---|
| Breakfast |
Lunch |
Dinner |
Total |
$10.00 |
$10.00 |
$20.00 |
$40.00 |
Related Procedure(s):
Who should know this policy?
Deans, Directors, employees who travel and staff who prepare travel reimbursements
Related Documents:
Non-Employee Reimbursement Policy
Foreign Meal and Lodging Maximums
Contacts:
Dean/Director’s Business Office may e-mail uwtravel@bussvc.wisc.edu with questions.
Travelers and departmental staff should contact their respective Dean/Director’s Business Office for policy or procedural questions