Procedure: 403-Revenue Producing Activities
Non-University Sponsored Sales
Revenue from events and activities not sponsored by the University should not be deposited to university accounts or recorded on the university's accounting system. Examples include:
- A department acts as a host for a conference sponsored by an alumni or professional organization. The conference registration fees belong to the outside organization and should not be recorded as revenue to the University. They should be deposited to the organization's private bank account.
- A department sponsors a conference. A spousal program, including an ice cream social, is planned in conjunction with the conference. Although the conference itself is a University event and the revenue must be deposited to University accounts, the spousal program is considered a non-University event. Revenue may be collected from the participants and the accounting may be done through a private bank account.
- A student organization has a T-shirt sale. The revenue belongs to the student organization and should be deposited to the organization's bank account.
- A private organization holds a fundraising event for a University department. The revenue and expenses related to the event should be recorded in the organization's private bank account. The organization may then issue a check for the net proceeds to the University. The check would then be deposited as a gift to fund 133.
Procedure: 403-Revenue Producing Activities