Policy: 202-Meeting/Conference
Date: 01/29/04
Statement of Policy:
To correctly handle expenses associated with your event, we strongly encourage you to use our event forms. All policy requirements are addressed within the form for your convenience. Please use these forms for all payment mechanisms (Requisitions, TERs, PIRs, Purchasing Cards)
Events-Meal Payment Form
For use with events that require payment/reimbursement for breakfast, lunch, or dinner meal expenses, including hosting expenses. Please use for all payment mechanisms(TER,PIR,Requisition,Purchasing Card).
Web Form
Events-Participant List
Formatted participant list for use with event forms or payment/reimbursment mechanism for meals, refreshments, reception costs where a list of participants is required for payment.
Excel Form
Events-Reception Payment Form
For use with events that require payment/reimbursement for reception expenses. Please use for all payment mechanisms (TER,PIR,Requisition,Purchasing Card).
Web Form
Events-Refreshment Payment Form
For use with events that require payment/reimbursement for refreshment/break expenses. Please use for all payment mechanisms (TER,PIR,Requisition,Purchasing Card).
Web Form
Events-Meals/Receptions for the General Public
For use with UW Madison sponsored events for meals/reception expenses for the general publics attendance. Please use for all payment mechanisms (TER,PIR,Requisition,Purchasing Card).
Web Form
Related Procedure(s):
202.A-Meeting/Conference: Receptions
202.B-Meeting/Conference: Meal Expenses
202.C-Meeting/Conference: Refreshment Breaks
Who should know this policy?
Dean, Directors, and Staff dealing with Meetings and Conferences
Related Documents:
203-Individuals Not Employed By University/State Government
UW Madison Policy on the Purchase of Alcoholic Beverages
UW System Headquarters City and UW-Sponsored Events
UW System Financial Policy and Procedure Paper F20 Segregated Fee Expenditures
UW System Financial Policy and Procedure Paper F26 Recruitment/Retention of Students
UW System Meeting Planning Guide
UW Meeting/Conference Resources
Contacts:
Dean/Director’s Business Office may e-mail uwtravel@bussvc.wisc.edu with questions.
Travelers and departmental staff should contact their respective Dean/Director’s Business Office for policy or procedural questions