University of Wisconsin-Madison

Multiple Payee List Instructions

1. Please note the following requirements to keep in mind when completing and submitting a list:

• Payments to a Nonresident Alien (NRA): All payments to NRA’s must be processed through a Payment to Individual Report (PIR) and must include documentation as outlined in http://www.bussvc.wisc.edu/howto/acct/requiredtx.html. Because of the documentation required by the IRS for all payments to NRA’s each NRA payment must be process on an individual PIR. No lists can be used for NRA payments.
  
• Use the Multiple Payee List as a template for your lists.  The Multiple Payee List template is located at (http://www.bussvc.wisc.edu/acct/forms/listTransactions_Blank.xls).
• A completed sample of the Multiple Payee List can be found at (http://www.bussvc.wisc.edu/acct/forms/listTransactions_Sample.xls) for your reference purposes.
• Accounting Services requires that lists be limited to 20 entries per list/PIR.  Larger lists cause data entry problems and could potentially cause delays in processing the payments.  See e-mail sent to DBR’s (attached below).

2. The e-mail was sent out to DBR’s on August 10, 2007, regarding lists on PIR’s:

• Attachment: Multiple Payee List E-mail to DBR’s

3. If you are submitting a PIR on which you are requesting payments to multiple recipients, please complete the Multiple Payee List and attach it to the PIR.

4. Complete appropriate sections of the Multiple Payee List.

• Please complete all the columns that are included in the Multiple Payee List.
• Please make sure that all Project ID’s are seven (7) digits long and are entered in the Project column. 
• Make sure to include the Name, Home Mailing Address, and United States Taxpayer Identification Number (SSN, ITIN, EIN).
• For names and addresses please format the cells so the data wraps around the cell.
• Please use at least 14 point font.
• When printing the list choose the landscape view, so you are able to maximize extra space on the page.  This space is necessary in order for Accounting Services to process your transactions.

5. Submit the Multiple Payee List along with the completed PIR to your Dean’s Office for processing

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