Cash Advance Payroll Deduction Notice Instructions
If the delinquent advance is not repaid in thirty (30) days, a Cash Advance Payroll Deduction Notice is mailed to ECBS to deduct the amount due on the advance from the Individual Custodian's next payroll check. Throughout the process of attempting to collect the outstanding advance until the time when it becomes necessary to deduct the amount from an individual's payroll check, the Individual Custodian, Department, and the Dean/Director's Office is notified of the impending action Cash Management will take. If the Custodian terminates employment, the accounting for the advance must be made prior to receipt of their last paycheck. See Appendix 5 for a sample Payroll Deduction Notice.
In the event, the Individual Custodian Cash Advance cannot be withheld from payroll deductions nor properly accounted for, then the Dean/Director's Office will contact the Department to designate which funds will be used to repay the amount due. The Dean/Director's Office notifies Cash Management by either e-mail or in writing which funds are to be designated for the Cash Advance repayment.
Procedure: 301-Cash Advances