Instructions

Cost Transfer Request (Non Salary) Non-Grant--any fund except 133 and 144

Complete the appropriate sections of the form, including the original voucher number, appropriate accounting data, reason for transfer, and appropriate approvals (see below). Submit form per instructions at the bottom of form.

Cost Transfer Request (Non-Salary) Non-Grant 1-For Department Use Only 2-Prepared By (REQUIRED) 3-Department Name & Department ID 4-Date of Request 5-Fiscal Year 6-Phone # (REQUIRED) 7-E-mail Address 8-Details of Transfer 9-Debit Dept ID 10-Debit Fund 11-Debit Prgm 12-Debit Project 13-Debit Activity ID (for Grants only) 14-Debit Account 15-Debit Class (Bldg#) 16-Debit Amount Enter as Positive (+) Amt 17-Debit Total Debits (auto fill field) 18-Debit Description-REQUIRED FIELD (30 characters maximum) 19-Debit Original Purchase Reference # 20-Debit Original Voucher or Journal ID# 21-Credit Dept ID 22-Credit Fund 23-Credit Prgm 24-Credit Project 25-Credit Activity ID (for Grants only) 26-Credit Account 27-Credit Class (Bldg#) 28-Credit Amount Enter at Negative (-) Amt 30-Credit Description-REQUIRED FIELD (30 characters maximum) 31-Credit Original Purchase Reference # 32-Credit Original Voucher or Journal ID# 33-Approvals 34-FirstApprover 35-SecondApprover 36-Processing Instructions 37-Accounting Services Only 29-totals 36-information 37-JRT

Step Item Instruction
1 For Department Use Only May be used by the department to assign a tracking number
2 Prepared By (REQUIRED FIELD) Who is preparing the form (Preparer)
3 Department Name & Department ID (REQUIRED FIELD) Provide the name of the department and DeptID of preparer
4 Date of Request Enter the date the form was prepared
5 Fiscal Year Enter the current fiscal year
6 Phone # (REQUIRED FIELD) Enter the phone number of the preparer
7 E-mail Address Enter the e-mail address of the preparer
8 Details of Transfer Provide an explanation why the transfer is necessary
Debit
9 Dept ID The department ID of the department which is being charged (6 digits)
10 Fund Enter the fund number (3 digits)
11 Prgm Include the program number (1 digit)
12 Project Enter the project number (if applicable) (7 digits)
13 Activity ID For Grants only
14 Account Provide the account code (4 digits)
15 Class (Bldg#) Use class if the transaction involves a purchase for a building
16

Amount - Enter as Positive (+) Amt

Amount: Enter as positive (+) amount

17

Total Debits

Total (auto fill field)

18

Description-REQUIRED FIELD

Describe the transaction (30 characters maximum)

19

Original Purchase Reference #

Include the Purchase Reference # identified in WISDM (PO#, DP#, ER#, or ProCard reference)

20

Original Voucher or Journal ID#

Provide the original voucher or Journal ID # identified in WISDM

Credit
21

Dept ID

The department ID of the department which is being credited (6 digits)
22

Fund

Enter the fund number (3 digits)
23

Prgm

Include the program number (1 digit)
24

Project

Enter the project number (if applicable) (7 digits)
25

Activity ID

For Grants only
26

Account

Provide the account code (4 digits)
27

Class (Bldg#)

Use class if the transaction involves a purchase for a building
28

Amount - Enter as Negative (-) Amt

Amount: Enter as negative (-) amount

29

Total Credits

Total (auto fill field)

30

Description-REQUIRED FIELD

Describe the transaction (30 characters maximum)

31

Original Purchase Reference #

Include the original Purchase Reference # identified in WISDM (PO#, DP#, ER#, or ProCard reference)

32

Original Voucher or Journal ID#

Provide the original voucher or Journal ID # identified in WISDM

Approvals Required
33

Approvals Required

Begin

34

First Approver

Completed by individual who identified the error and/or first approver

35

Second Approver

Completed by the individual who is second approver

36

Processing Instructions

Gives routing instructions

37

Transfer Jrnl ID#

The number generated from JET