Instructions
Cost Transfer Request (Non Salary) Non-Grant--any fund except 133 and 144
Complete the appropriate sections of the form, including the original voucher number, appropriate accounting data, reason for transfer, and appropriate approvals (see below). Submit form per instructions at the bottom of form.
| Step | Item | Instruction |
|---|---|---|
| 1 | For Department Use Only | May be used by the department to assign a tracking number |
| 2 | Prepared By (REQUIRED FIELD) | Who is preparing the form (Preparer) |
| 3 | Department Name & Department ID (REQUIRED FIELD) | Provide the name of the department and DeptID of preparer |
| 4 | Date of Request | Enter the date the form was prepared |
| 5 | Fiscal Year | Enter the current fiscal year |
| 6 | Phone # (REQUIRED FIELD) | Enter the phone number of the preparer |
| 7 | E-mail Address | Enter the e-mail address of the preparer |
| 8 | Details of Transfer | Provide an explanation why the transfer is necessary |
| Debit | ||
| 9 | Dept ID | The department ID of the department which is being charged (6 digits) |
| 10 | Fund | Enter the fund number (3 digits) |
| 11 | Prgm | Include the program number (1 digit) |
| 12 | Project | Enter the project number (if applicable) (7 digits) |
| 13 | Activity ID | For Grants only |
| 14 | Account | Provide the account code (4 digits) |
| 15 | Class (Bldg#) | Use class if the transaction involves a purchase for a building |
| 16 | Amount - Enter as Positive (+) Amt |
Amount: Enter as positive (+) amount |
| 17 | Total Debits |
Total (auto fill field) |
| 18 | Description-REQUIRED FIELD |
Describe the transaction (30 characters maximum) |
| 19 | Original Purchase Reference # |
Include the Purchase Reference # identified in WISDM (PO#, DP#, ER#, or ProCard reference) |
| 20 | Original Voucher or Journal ID# |
Provide the original voucher or Journal ID # identified in WISDM |
| Credit | ||
| 21 | Dept ID |
The department ID of the department which is being credited (6 digits) |
| 22 | Fund |
Enter the fund number (3 digits) |
| 23 | Prgm |
Include the program number (1 digit) |
| 24 | Project |
Enter the project number (if applicable) (7 digits) |
| 25 | Activity ID |
For Grants only |
| 26 | Account |
Provide the account code (4 digits) |
| 27 | Class (Bldg#) |
Use class if the transaction involves a purchase for a building |
| 28 | Amount - Enter as Negative (-) Amt |
Amount: Enter as negative (-) amount |
| 29 | Total Credits |
Total (auto fill field) |
| 30 | Description-REQUIRED FIELD |
Describe the transaction (30 characters maximum) |
| 31 | Original Purchase Reference # |
Include the original Purchase Reference # identified in WISDM (PO#, DP#, ER#, or ProCard reference) |
| 32 | Original Voucher or Journal ID# |
Provide the original voucher or Journal ID # identified in WISDM |
| Approvals Required | ||
| 33 | Approvals Required |
Begin |
| 34 | First Approver |
Completed by individual who identified the error and/or first approver |
| 35 | Second Approver |
Completed by the individual who is second approver |
| 36 | Processing Instructions |
Gives routing instructions |
| 37 | Transfer Jrnl ID# |
The number generated from JET |