WE NEED YOUR HELP!
On
FedEx Shipments

To use an airbill to make a shipment, you must include the UW Madison departmental contact person’s name/phone number and complete billing information so we know who to charge the shipment to. Without this information considerable staff time is needed to track down the appropriate funding. The billing/funding information required includes the fund, account, udds, class code and activity written in the reference field on the airbill prior to shipping (see below). If you are paying for an incoming shipment please have the shipper write your funding information in the internal reference field as well.

For International Shipments you must write an accurate description for your shipment to clear customs without delay. The words “Documents”, “Printed Material”, or “Parts” are too vague. Packages with these descriptions may be held by customs officials, resulting in late delivery. Some examples of acceptable descriptions include “Personal Letter”, “Legal Document”, or “University Promotional Materials”.

Please take a moment to prepare your shipment correctly. Please pass this memo on to other campus staff involved in shipping or post in a place where shipping occurs.

Thank you for helping us and if you have any questions on FedEx invoicing/payments please contact Joann Neis.