Completing a Direct Payment Form (DP)
The numbered sections below correspond to the following numbered line by line detailed descriptions and pictures of completed information:
- Each payee is assigned a unique vendor number.
How to use vendor search in WISDM for SFS AP transactions
- Each payment is assigned a unique voucher number by the Accounting System.
- This field is for Accounting Services use only
3: Check Payable To: (Vendor or UW Employee)
- Last name first
4: Taxpayer ID# (SSN, EIN, ITIN)
- U.S. Taxpayer Identification Number is required for all tax reportable payments. Tax reportable payments Account Codes are listed at http://www.bussvc.wisc.edu/acct/tax/1009tax.xls.
- Check Vendor or UW Employee
- Address where check should be sent
- Any special payment handling instructions, such as call for pickup, send check in care of, etc.
- The dollar amount for the line of funding that particular expense will be charged to.
- 4-digit SFS Account Code is the equivalent of Legacy Class Code
- Coding Information
- 3-digit funding source
- Coding Information
- 2-digit Division and 4-digit Department ID (formerly Legacy UDDS)
- Coding Information
- 1-digit Program Code (formerly Legacy Activity Code)
- Coding Information
- New SFS sub-classification code to be used for building numbers only
- 2-digit Budget Year (formerly Legacy Fiscal Year
- 3-digit fund code plus 4-digit project code
- Coding Information
15: Additional INformation/Justification:
- If vendor billed airfare or registration, list who where, why, & when
- DP+Invoice Number if Invoice Number is given
- DP+MMDDYY (month/day/year of first date of service)
- DP+MMDDYY ( month/day/year of order date) if paying from an order form
- ER+ MMDDYY (month/day/year of first date of expense) if reimbursing an employee for non-travel expenses
- 2-digit code assigned by Accounting Services determines check handling methods
- For Accounting Services use only
- Name of the person to contact regarding the payment.
- Telephone number of the person to contact regarding the payment.
- Total of payment(s).
- Original signature and date required.
- Please leave blank for Pre-Audit approval.
- Please consult your Dean's office for required additional signatures for approval.
- Original signatures required.
- Accounting Services requires the original form with original invoice or receipts attached
- If paying a vendor Accounting Services requires a second copy of the invoice or order form to mail with the check
- Please consult with your Dean or Director's business office on additional copies required by your division
- Please send your completed form to Accounts Payable, Suite 5301, 21 N. Park Street.