TIMETABLE FOR PROCESSING FY 08 REQUISITIONS
DATES SHOWN BELOW ARE FOR RECEIPT IN PURCHASING
SERVICES
21 N Park St., Suite 6101, Madison, WI 53715-1218
| Requisition Dollar Level * | Due Date for Requisitions |
|---|---|
| $25,000 & over requiring bid process | April 1, 2008 |
| $5000 - $24,999 requiring bid process | April 18, 2008 |
| Any dollar amount NOT requiring bid process** | June 13, 2008 |
| PO ready requisitions (Delegated departments) | June 13, 2008 |
| Requisitions less than $5000 including Confirming Telephone and Fax Orders | June 13, 2008 |
| Emergency transactions*** New Instructions and Form | June 27, 2008 before 10:00 AM |
| Order Type* | Due Dates for Orders |
|---|---|
| Items in stock and ready for delivery from all Prime Vendors. Remember, back orders may be delivered after July 1, and therefore will be charged to FY09. | June 13, 2008 |
| Purchasing Card Orders | US Bank Deadline |
|---|---|
| All orders must be placed early enough to allow the vendor time to process the transaction and submit the charge to US Bank on or before Friday June 27th. The turn around time varies by merchant. Orders placed the week of June 22nd may or may not post to FY8. | June 27, 2008 |
| Requisition Dollar Level * | Due Date for Requisitions |
|---|---|
| $25,000 and over requiring bid process (Non-contract printing) | April 1, 2008 |
| $0 to $24,999 requiring the bid process (Non-contract printing) | April 18, 2008 |
| Any dollar amount NOT requiring the bid process (Contract printing) | June 13, 2008 |
Freight: By July 1st departments who are currently using any shipping service must make sure that the funding line to be charged is valid for FY09. We encourage you to contact your current shipping providers to make sure the funding information has been changed.
*All goods and services ordered after May 31, 2008 must have a planned receipt date by June 30, 2008 to be charged to FY 08.
** Some items may be purchased from an existing UW-Madison or UW System contract, state bulletin or waiver regardless of dollar amount. If in doubt, contact Purchasing Services to determine if the bid process is required.
*** In case of an emergency, an Emergency Transaction request (ET) on FY08 funds may be handled if the requisition is received at Purchasing Services reception desk before 10:00 AM on the date shown.