VISA/MASTERCARD SET UP
(For card present, telephone and mail transactions)
The procedures used for setting up the ability to accept credit cards using electronic equipment are as follows:
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Obtain approval from your Dean's Office for the revenue producing activity you are going to set up. See Procedure: 403-Revenue Producing Activities - Establishing an RPA
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Fill out New Merchant Application form with the following information:
a. Merchant name (this is your DBA-Doing Business As name)
b. Address, phone #, fax #, and contact name
c. What services will be provided with the credit card
d. The estimated volume of transactions per month
e. The estimated dollar volume per transaction -
Return completed form to Cash Management, 21 N Park St., Suite 6101, Madison, WI 53715-1218, or can be faxed or emailed (see fax number and email address at top of form).
a. Cash Management will forward application to Elavon
b. Equipment will be sent to contact name and address
c. Contact Elavon (toll-free number provided with equipment) for training session
d. Equipment needs dedicated telephone line -
Contact Cash Management (2-0658) to provide coding information for deposits
a. Fund, UDDS, (activity), class code
b. Are deposits subject to sales tax? (If not sure, call 2-1305 or 2-0582)
c. Transfers of all or part of the deposit to other coding may be done by using the Receipts (or Sales Credits) Transfer Form (available at http://www.bussvc.wisc.edu/acct/forms.html)
d. Transfer forms (see c. above) also used to change tax status of all or portion of deposit -
Set up Internal Work Order Form (new FY08) by logging onto My UW, select the Services tab and choose Single External Requisition and Internal Work Order Generator from the Requisition and Number Generator Module.
Send Internal Work Order Form to Cash Management, Attn: Janet Hamm, 21 N Park St., Suite 6101, Madison, WI 53715-1218
a. Amount should be estimate of costs for remainder of fiscal year
b. Amount must include equipment or set-up costs and monthly fixed costs
c. Discount charges based on usage (contact Cash Management staff for current rates)
d. Include Merchant Identification Number on requisition
e. Process requisition through normal channels
f. Copies of monthly statements available on request (265-2909) -
Comply with all data security regulations. Exact requirements for Cardholder Information Security Program (CISP) are at www.visa.com/cisp