Travel and Expense Reimbursement
Trip Planning
I. Foreign Travel Resources
- Document Requirements
- Foreign Exchange Rates
- Foreign Meal and Lodging Maximums
- Free Language Translation Service
- International Travel Guidelines
- U.S. Border Crossing Requirements
II. Methods of Payment
- How To Process Non-Requisition Payments Under $5000
- My Corporate Card
- Purchasing Card Approved for Travel
III. Other Resources
- County Look-up
- Currency Converter
- Dane County Regional Airport
- Flight Tracker
- Free Language Translation
- Mapquest
- Travel Advisories
- Trip Advisor
- Weather
- Wisconsin Department of Tourism
IV. Travel and Expense Information
| Topic | Guidelines | Flowchart |
|---|---|---|
| All Travel Policies | 201-Travel; Policy Index | N/A |
| Airfare | 201.A-Travel: Air Travel | Airfare Claims Flowchart |
| Entering Expenses | 201.T-Entering Expenses in e-Reimbursement | N/A |
| International Travel | 201.J-Travel: International Travel | N/A |
| Lodging | 201.H-Travel: Lodging | Lodging Flowchart |
| Meals | 201.I-Travel: Meals | Meal Flowchart and UW Employee on Travel Status Meal Flowchart |
| Mileage | 201.B-Travel: Fleet Vehicles vs. Privately Owned Vehicles |
Mileage Claims Flowchart |
| Registration Fees | Registration Fee Claims Flowchart | |
| Vehicle Rental | 201.D-Travel: Vehicle Rental |
Rental Car Claims Flowchart |
V. UW Meeting and Conference Services
- CALS Conference Services
- Friedrick Center
- Grainger Hall Conference Services
- Lowell Inn and Conference Center
- Pyle Center
- University Housing Conference Services
- UW Extension Conference Services
- Wisconsin Union Meeting and Conference Services
VI. UW Travel Information
- Announcements and Memos Regarding Travel and Expenses
- Big 10 Hotel and Motel Contracts and Discounts
- Car Rental
- Cliqbook
- e-Reimbursement FAQ
- FAQ (general travel)
- In-State Hotels
- Out-of-State Hotels
- Travel Agencies
- UW Corporate Frequent Flyer Accounts
VII. UW Travel Resources
- A quick guide to UW-Madison policies is available for printing:
- Information for UW-Madison Campus Visitors
- Study/Travel Abroad Health Insurance
- Risk Management for Students
- UW Pilot Authorization Program
- Driver Authorizations
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