UW-Madison Travel: Mileage Rate $0.465

Mileage Rate $0.485

Break-even mileage for the Madison campus is 300 miles, which means if the round trip mileage is 300 miles or less per trip the traveler may receive $0.485 per mile. If the round trip is over 300 miles, and the traveler takes his/her personal car the reimbursement is only $0.365 per mile. To receive $0.485 per mile reimbursement for round trips over 300 miles, attach approved non-availability slips from both the UW Car Fleet Office and the DOA Car Fleet Office.
Personal cars approved at the rate of $0.485/per mile
- Record number of miles qualifying for the $0.485 rate and list the number of miles traveled.
Employees can get $0.01 more per mile for transporting 2 or more passengers (list passenger names)
$0.01 more per mile for towing a trailer/using a car as an emergency vehicle
$0.04 more per mile for off-road travel.
Additional mileage costs should be explained and detailed in the justification box or on the line item and added to the Travel Expense Report total.