e-Reimbursement Traveler Role
Responsibilities of Traveler
- Know and comply with UW System travel policies
- Provide proper documentation (i.e., receipts) of
expenses
- Review Acknowledgement and Statement of Accountability (link to a screen image).
- Submit actual costs personally incurred
- Expense reports submitted by Traveler and not
by a proxy (alternate) on my behalf
- Submit expense reports within 60 days
- Notify alternates of any communication received (e.g., e-mail notification) that requires alternate action
Responsibilities of Alternate
- A Traveler may choose to assign an Alternate by Delegating Entry Authority to an employee.
- As an Alternate an employee can prepare expense reports for a Traveler but can never submit expense for a traveler.
- After preparing an expense report for a traveler the Alternate will notify the traveler that it is ready for submission.
- An Alternate can never submit expense reports for a traveler.
- Prepare and submit non-employee request form and expense reports.
Flowchart of role.
