Policy: 201.K-Travel: Taxes
Date: 08/21/03
Statement of Policy:
To avoid paying tax on Wisconsin lodging, please use the Travel Authorization and Tax Exempt Letter. This can be used for tax exemption with our travel related service providers and also to obtain contract pricing from our travel contract vendors. You may still obtain "Sales and Use Tax Exemption Certificate" wallet cards from your departmental business office.
The UW does not pay for advance deposits for lodging for UW employees unless charged to a Purchasing Card authorized for travel or paid by the employee with a US Bank Corporate Travel Card. Payment of lodging by the UW on behalf of the employee may only be allowed in situations where it is required by the vendor or when there is potential for significant tax savings because of a long length stay or a large number of travelers, and with appropriate approvals. Please see your departmental business office if you have further questions.
Related Procedure(s):
Who should know this policy?
Deans, Directors, employees who travel and staff who prepare travel reimbursements
Related Documents:
Travel Authorization and Tax Exemption Letter
Payment to Foreign Nationals Immigration and Tax Considerations
Contacts:
Dean/Director’s Business Office may e-mail uwtravel@bussvc.wisc.edu with questions.
Travelers and departmental staff should contact their respective Dean/Director’s Business Office for policy or procedural questions