Policy: 201.O-Travel: Prepaid Phone Cards
Date: 11/30/01
Statement of Policy:
UW Madison employees may purchase prepaid phone cards for placing University business calls while in travel status. Such purchases can be made using the purchasing card or will be reimbursed when the traveler files a Travel Expense Report (TER). These purchases shall be limited to $25.00 per traveler/per month. Travel regulations require that all business calls over $5.00 be receipted and explained. By limiting the purchase of prepaid calling cards to $25.00 per traveler/per month, it will not be necessary to obtain a receipt for purchase or document calls placed on the card based on the rationale that most calls would cost under $5.00 per call. Please code these prepaid phone card expenditures to the travel class code that reflects the type of business being conducted. Supervisors and if the purchasing card is used, Site Managers, will share the responsibility of monitoring the cost effectiveness of the prepaid calling card, business call volume and any limitations needed above and beyond this policy.
When using the purchasing card to purchase prepaid calling cards for several travelers, please record the name of each traveler you've purchased a card for on the purchasing card log.
If you have long term or frequent need for placing business calls when in travel status, please contact DOIT for information on obtaining a University calling card (http://www.doit.wisc.edu/telephone/calling_cards.asp).
Related Procedure(s):
Who should know this policy?
Deans, Directors, employees who travel and staff who prepare travel reimbursements
Related Documents:
Contacts:
Dean/Director’s Business Office may e-mail uwtravel@bussvc.wisc.edu with questions.
Travelers and departmental staff should contact their respective Dean/Director’s Business Office for policy or procedural questions