Policies and Procedures

100 Payments
101-Payments to Individuals
101.A-Departmental Scholarship Authorization
101.B-Payments for Personal Services
102-Exceptional Expenditures Using 133/144 Funds
103-Payments to Human Subjects
104-Transfer of Funds Between UW-Madison Departments

200 Reimbursements
201-Travel
201.A-Travel: Air Travel
201.B-Travel: Fleet Vehicles vs. Privately Owned Vehicles Including Mileage, Parking, and Gas
201.D-Travel: Vehicle Rental and Gas
201.E-Travel: Train Travel
201.F-Travel: Bus Travel
201.G-Travel: Taxi/Airline Limousine
201.H-Travel: Lodging
201.I-Travel: Meals
201.J-Travel: International Travel
201.K-Travel: Taxes
201.L-Travel: Receipt Requirements
201.M-Travel: Non-Reimbursable Expenses
201.N-Travel: Relocation
201.O-Travel: Business Communications, Prepaid Phone Cards, and Phone Calls-Personal
201.P-Travel: Job Applicant Interview Expenses
201.Q-Travel: Other Non-Travel
201.R-Travel: Other Travel
201.S-Travel: Registration Fees
 201.T-Travel: Entering Expenses in e-Reimbursement
202-Meeting/Conference
202.A-Meeting/Conference: Receptions
202.B-Meeting/Conference: Meal Expenses
202.C-Meeting/Conference: Refreshment Breaks
203-Individuals Not Employed By University/State Government
204-Cell Phones


300 Advances
301-Cash Advances
302-Travel Advances Including e-Reimbursement Travel Authorizations and Cash Advances

400 Revenue
401-A/R, Invoicing, Collections
402-Revenue Accounting
403-Revenue Producing Activities (RPA)
403.A-Calculating Rates for RPA
404 - Becoming a Credit Card Merchant

500 Property
501-Federally Titled Property
502-University Titled Property

600 Tax
601-Tax Reporting and Withholding on Non-Salary Payments
402-Accounting for Sales Tax Collections

700 Accounting System
702-Transaction Processing--Closing Purchase Orders (POs)
703-Cost Transfer Request (Non-Salary) Non-Grant--any fund except 133 and 144

800 Records Retension
801-Records Retention Schedule

UW System Financial and Administrative Policies


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