Procedure: 101-Payments to Individuals
Scholarships/Fellowships
Student assistants are enrolled University of Wisconsin graduate students, and, on occasion, undergraduate students, who are appointed and paid directly through department channels. Payments for assistantship stipends must be payrolled. Payments to undergraduates are generally reported on the grid form and those to graduate students are reported on a PIR.The titles authorized for student assistants are Research Assistant, Program/Project Assistant, Teaching Assistant, and Undergraduate Assistant. Additional student appointments, which also must be payrolled, are Fellow, Scholar, Trainee, Advanced Opportunity Fellow, Special Graduate Trainee and Housefellow/Resident Assistant.
Although payments for assistantship stipends must be payrolled, other payments to support research of research assistants or student appointments should be requested on the Payment to Individual Report. An example of this type of payment is a travel award to a research assistant.
Lump sum payments for scholarships/fellowships which are not related to student assistantships are generally requested through the Payment to Individual Report using the appropriate student aid class codes. Examples are athletic scholarships, participant payments, and departmental scholarships. Scholarship checks are also requested by the Office of Student Financial Services via magnetic tape. However, all scholarship payments (whether for graduate or undergraduate students) to non-resident aliens must be processed on a PIR.
Procedure: 101-Payments to Individuals
Menu
- Accounting Services Home
- Campus Groups
- Coding
- Dates and Deadlines
- Forms
- Policies and Procedures
- Related Links
- Staff Directory
- Training
- Areas:
- Accounts Payable
- Cash Management
- File Room
- Non-Sponsored Projects
- Property Control
- Purchasing Card
- Records Retention
- Shared Financial System
- Tax
- Travel and Expense Reimbursement