Mileage Reimbursement Rates for Use of a Privatley Owned Vehicle

Mileage will be reimbursed at the IRS authorized mileage rate effective on the date of travel using the most direct route. This rate covers all costs related to the operation of the vehicle, including service, maintenance, insurance, depreciation and gas. When two or more persons traveling on University business share transportation in a personal vehicle, only the driver may claim reimbursement for mileage.

Mileage reimbursement rates vary depending on the circumstances. Employees driving a privately owned vehicle on UW business will be reimbursed at the Standard Rate if the accumulated round trip mileage is less than 300 miles. Employees driving a privately owned vehicle on UW business will be reimbursed at the Turndown Rate if the accumulated round trip mileage is more than 300 miles. Employees whose headquarter city is not Madison, non-employees and job applicant interview candidates are reimbursed at the Standard Rate regardless of the trip length. See below for specific rates and effective dates.

Type of Vehicle

Standard Rate (per mile)
Fleet vehicle was not available or required to be used.

Turndown Rate (per mile)
Fleet vehicle was available and could have been used.

 

Effective
01/01/2018

Effective
01/04/2017

Effective 10/05/2015

Automobile

$0.545

$0.535

$0.352

Motorcycle

$0.515

$0.505

N/A