Changes to Check Distribution Procedures

In an effort to strengthen check distribution procedures, Accounting Services has made the following changes, effective April 10, 2018:

  • Checks cannot be mailed to a central person in a division or department. They must be addressed directly to payee.
  • Couriers may not pick up checks.
  • Checks may be picked up in Accounts Payable office by payee and identification will be required.
  • Divisions and Departments that must pick up checks will be required to submit a form signed by the Division CFO. These will be very limited.

There is a grace period until May 1, 2018 for departments and divisions to modify internal processes to the new check distribution procedures. Following are a number of resources to assist you:

If you have any questions or need guidance on alternatives, please contact Liv Goff 608-890-3120 or Mark Domaszek