What to Send to SWAP
SWAP Background Information
SWAP is a designated agent for reselling and disposing of surplus property generated by UW-Madison and Madison Area State agencies. Agencies are not authorized to dispose of surplus property unless they meet certain sales and reporting requirements of the Department of Administration, or unless they dispose their property through SWAP. (State Procurement Manual Pro-F-3). A detailed description of SWAP policy can be found at: bussvc.wisc.edu/purch/ppp18.html
SWAP Materials Collection
SWAP collects all reusable, repairable, or salvageable surplus equipment from the UW-Madison campus and state agencies in the Madison area. SWAP will NOT collect items that are hazardous, deemed unsalable by SWAP staff, or items that are unsafe to handle. If SWAP collects items that require a recycling fee, the department's MD Account Number will be charged a handling and disposal fee. The list below is a guide to what SWAP will not collect but it is not a complete list. If you are unsure whether or not SWAP should pick-up your materials, contact the SWAP Manager at mthies@bussvc.wisc.edu for assistance.
*SWAP reserves the right to refuse any drop-off not accompanied by a Surplus Property Pick-up Form, or any pick-up that contains inappropriate material.*
| Items Collected by SWAP | Items NOT Accepted by SWAP |
|---|---|
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Please Note:
- SWAP cannot receive surplus property without the Surplus Request Form completely filled out.
- Be as specific as possible when itemizing your items. Items not specifically listed may not be picked up with the load.
- SWAP may determine that the department's items are unsalable or hazardous. If this occurs, you will be given directions and contact information for disposing the items through FP&M's waste recycling department.
- While departments should follow their own guidelines for removing data from computers, copiers, PDAs, and printers, SWAP wipes all data from data containing devices or physically destroys the device to ensure total data destruction.
Hard Drive Destruction Services Available
SWAP works in conjunction with a local E-Waste recycler to ensure that all data is removed from electronic media prior to resale/recycling. We also destroy hard drives and erase magnetic media tapes in-house prior to disposal. This is a fee-based service available to UW departments, state agencies, municipalities, and school districts ONLY. Contact SWAP for more information.
SWAP Revenue Sharing
UW-Madison Departments and government agencies will be credited for the sale of items sold through SWAP according to the standard SWAP reimbursement sharing rate. See the SWAP Revenue Sharing Rate document for details.
Tips For Increasing Your Chance of Receiving Credit
- Fill out a Surplus Equipment Evaluation Form and tape to each item of value greater than $75.00.
- Clean the equipment.
- Unbolt TVs and media players from A/V carts.
- Provide key and combination to all safes, locks, and doors.
- Identify items that should be kept and sold together.
- Include necessary power supplies and manuals.
- If containing radioactive source or materials or hazardous liquids, powders, or solids, have the item checked by Safety and tape "Cleared by Safety" form on the equipment.
- Keep equipment as intact as possible.
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